Operational Excellence Specialist
Há 3 dias
The Office Manager is responsible for ensuring that the implementation of the country program activity is completed efficiently and effectively related to administrative and financial matters. The individual will be responsible for guaranteeing that the office complies with all matters related to accounting, financial, taxes and employment laws.
- Plan activities including surveys, workshops, events, meetings and other activities with partners in a collaborative manner.
- Assist the Country Director and project coordinator on the development of new projects, collaborations and draft project proposals and budgets for grants and funding opportunities.
- Manage contract milestones and reporting deadlines to ensure program activities are completed effectively and efficiently.
- Prepare monthly financial reports, donor reports and other required financial reports to government agencies.
- Manage local bank accounts, prepare wire requests, invoices to donors, and track office expenditures and income.
- Prepare office budgets and control expenditures to ensure budget efficiency.
- Ensure office operation and provide project implementation support by ensuring availability of staff members, supplies, lodging, equipment, transportation, and funds.
- Work on inventories, safeguarding and maintaining important equipment and company property, purchasing of equipment and supplies required for operation and contacting suppliers for purchases, arranging shipping, etc.
- Support the HR function by arranging interviews, job descriptions, advertisements, selection of new staff, processing onboarding/exit requests, ensuring task handover, maintaining personnel records, preparing employment letters, processing leave of absence requests, etc.
- Support emergency response for staff and field personnel.
- Support payroll functions by providing necessary information and processing wire transfers to the Payroll Company.
- Communicate with partners to provide support in collaborating projects.
- Keep records of past financials, presentations, reports, publications, media and promotional materials, etc.
Key Responsibilities
- Collaborate with the Latin America Regional Hub in all administrative and financial matters.
- Work closely with the legal and accounting department to ensure the office complies with all applicable laws and regulations.
- Be willing to travel to and work from different sites in Brazil.
Qualifications
- A minimum of 5 years of management experience, preferably with formal qualifications in management or a related field.
- Proficiency in computer and technology, database management, Microsoft Office, financial management software and report writing.
- Excellent communication and time management skills.
- Knowledge in international policies and policies for sustainable development.
- Knowledge in laws and regulations as it relates to NGOs, financial reporting responsibility, and employment.
- Basic knowledge in wildlife and conservation issues in Brazil.
- Ability to work independently and with team members.
- Attention to detail, reliability and discretion.
- Willingness to work outside regular hours.
- Proficiency in English and Portuguese; Spanish is desirable but not essential.
How to Apply
Interested candidates may submit their most updated CV, along with a cover letter to the designated careers page. Only shortlisted candidates will be notified.
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