Administrative Coordinator

1 semana atrás

São Paulo, São Paulo, Brasil beBeeAdministrative Tempo inteiro R$30.000 - R$42.000
Our team is seeking a skilled Administrative Assistant to join our dynamic organization.

This role will provide administrative support to ensure the smooth operation of our daily activities. With a focus on customer service, you will be responsible for coordinating class schedules, sending reminders to teachers via WhatsApp, and preparing welcome kits for students.

Key Responsibilities:
  • Coordinate invitations for classes, verify student access, upload to the student portal, and send to relevant stakeholders along with course schedules.
  • Send schedules to IT support, formalize updates when necessary, and follow up on all needs such as process improvements and equipment requests.
  • Perform daily inspections of auditoriums and open maintenance requests when needed.
  • Update daily panels with event signage for each room to guide participants.
  • Prepare welcome kits for students, control stock, and request procurement when necessary.
  • Make student badges and control access for external event participants.
  • Send reminders with general instructions to teachers via WhatsApp the day before each class.
  • Handle room rentals, including environment demonstrations, proposal submissions, reservations, and event reception.
  • Coordinate external lectures with the Commercial and Academic teams, including scheduling and proposal alignment.
  • Prepare minutes of weekly meetings.
Requirements:
  • High school diploma;
  • Intermediate knowledge of the Office Package;
  • Experience with administrative activities (preferred).

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