Administrative Support Specialist
Há 1 mês
**About Phibro Animal Health Corporation**
A global leader in animal health, Phibro Animal Health Corporation is a publicly traded company with a rich history spanning nearly 100 years. With a global presence and a portfolio of innovative products, the company is committed to delivering exceptional value to its customers and stakeholders.
The position of Executive Assistant is a critical component of our local Commercial team based in Guarulhos.
**Key Responsibilities:**
Provide comprehensive administrative support to the Brazil & South America President, including managing calendars, scheduling meetings, and coordinating travel arrangements.
- Provide support to the Executive Committee for meetings agenda and travel reservations.
- Handle confidential information with the utmost discretion and integrity.
- Coordinate events ensuring all details are meticulously planned and executed.
- Manage and prioritize incoming communications, responding on behalf of the President as appropriate.
- Anticipate needs and proactively address them.
- Conduct daily briefings and review documents for the President, highlighting urgent issues.
- Coordinate with internal and external stakeholders, including senior management, to ensure timely action.
- Prepare reports and presentations for meetings, record and distribute minutes, and follow up on action items.
- Assist with the preparation and management of department budget and manage purchase requisitions process.
- Responsible for planning, organizing and leading internal events at the request of the President, or the Executive Committee.
- Ensuring the archiving and safekeeping (digital or physical) of certain documents generated by the presidency.
- Organizing and maintaining department/office files,
- Responsible for the governance of the Campinas corporate office.
**Requirements:**
Bachelor's degree.
- Proficient in English and Spanish (written and verbal).
- Excellent communication, presentation, and facilitation skills.
- Ability to work collaboratively with cross-functional teams and stakeholders.
**Phibro is an equal opportunities employer
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