Strategic Operations Coordinator

Há 3 dias

São Paulo, São Paulo, Brasil beBeeAdministrative Tempo inteiro R$65.000 - R$97.000
Job Overview

This role is responsible for providing high-level administrative support to senior leaders, ensuring seamless and strategic operations. You will be the driving force behind the scenes, anticipating needs and protecting priorities.

Mindbody empowers wellness entrepreneurs with technology, fostering thriving businesses and exceptional experiences through innovation and curiosity.

Main Responsibilities
  • Manage complex executive calendars, optimizing time, focus, and high-priority engagements.
  • Prepare materials for meetings and presentations, including agendas, decks, and follow-ups.
  • Monitor, triage, and track high-priority communications to ensure timely responses and actions.
  • Coordinate domestic and international travel, crafting seamless itineraries that align with strategic goals.
  • Manage expense reports, purchase orders, and budgeting logistics with precision and compliance.
  • Plan and execute internal meetings, team events, and offsites with a focus on detail, experience, and efficiency.
  • Support recruiting logistics, including interview coordination and onboarding for new team members.
Qualifications and Skills
  • Strong background in executive support, project coordination, or operations.
  • Excellent written and verbal communication skills, with a knack for clarity and tone.
  • Proven ability to handle confidential information with discretion and professionalism.
  • Highly organized, with a natural talent for time management and prioritization.
  • Skilled in tools like Microsoft Office (Outlook, Excel, PowerPoint, SharePoint), Slack, and Coupa.
  • Comfortable in fast-paced, ever-changing environments with shifting priorities.
About This Role

This is an opportunity to work closely with senior leaders, contributing to operational excellence and team alignment. If you have a strong background in executive support, project coordination, or operations, and possess excellent communication skills, we encourage you to apply.

Key Qualities
  • Collaborative and proactive mindset.
  • Problem-solving and partnership skills.
  • Ability to handle confidential information.

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