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Senior Administrative Coordinator

3 semanas atrás

São Paulo, São Paulo, Brasil beBeeAdministrative Tempo inteiro R$28.000 - R$34.000

Job Summary:

We are seeking an Executive Support professional to provide high-level support to business leaders across the organization. This role will involve partnering with senior leaders, lawyers, and other stakeholders to ensure seamless execution of daily operational matters.

Key Responsibilities:
  • Manage complex schedules, including meeting invitations, travel arrangements, and conference calls across multiple time zones.
  • Ensure accurate recording of partner time and collaborate with relevant teams to guarantee timely invoicing deadlines.
  • Support partners in fulfilling key firm requirements, such as client invoicing and billing.
  • Coordinate with our CRM Administrator to log contacts and marketing preferences.
  • Provide cover for attorneys and key personnel as required.
Reception & Office Services:
  • Provide exceptional front-of-house coverage, managing incoming calls, conference room bookings, and IT requirements.
  • Arrange visiting staff access to the office, workspace identification, phone and IT access, and coordinate with building management.
  • Manage office technology needs, liaising with IT to address any issues.
  • Coordinate with third-party vendors for copying, custom reprographics/binding, messenger, and/or local courier services.
  • Restock stationery and pantry supplies within budget guidelines.
Requirements:
  • Minimum 5 years of experience in an EA/Receptionist role.
  • Understanding of Legal Secretarial responsibilities is essential.
  • Bi-lingual (English/Portuguese).
  • Professional Services experience is essential.
  • Advanced working knowledge of Microsoft Office is a must.

**What We Offer:**

A dynamic work environment with opportunities for growth and development.

Competitive compensation package.

Flexible working hours.