Office Operations Coordinator

3 semanas atrás


São Paulo, São Paulo, Brasil Vera Solutions Tempo inteiro

The Office Assistant will play a vital role in establishing and maintaining a productive and supportive work environment at Vera Solutions. This includes coordinating maintenance services, overseeing facilities, and managing office space and utilities.


Key responsibilities include:



  • Monitoring and coordinating all maintenance services, including preventive and periodic maintenance checks
  • Determining the need for repairs or renovations based on daily inspections
  • Supervising Vera's facilities staff and sourcing vendors for repairs
  • Handling all preventive maintenance tasks, such as pest control
  • Responding to office-related emergencies in a timely manner
  • Managing Vera's office space, including setting up workstations and waste disposal
  • Monitoring utilities monthly inspections and managing the office budget
  • Handling insurance-related tasks, including policy renewal and invoicing surveys
  • Executing monthly expense reports and processing office lease renewals
  • Overseeing equipment repairs and ensuring accurate processing of facilities and insurance billing
  • Procuring office supplies and equipment, as well as purchasing cleaning and stationary supplies
  • Overseeing Health and Safety policies and procedures, and creating and updating office general rules and guidelines
  • Performing reception tasks, including visitor management and budget approvals
  • Organizing company events and welcoming new hires
  • Addressing inquiries from the property owner and managing legal documents and certifications

Essential qualifications include:



  • Previous experience working as an Office Assistant, Office Coordinator, or other relevant position
  • Previous experience with facilities management and technical aptitude with Google Suite and Microsoft Office
  • Good practical experience with office equipment and a demonstrated interest in maintaining a good work environment for Vera staff
  • Fluency in English language (spoken and written) and strong organizational and planning skills in a fast-paced environment
  • Positive, supportive attitude and ability to work independently

Vera Solutions offers competitive compensation and benefits, commensurate with experience and cost of living. The company provides 48 days of paid leave each year, including local and company-wide holidays and a December break. Medical insurance premiums are covered, including family coverage, up to a maximum amount. The company also offers wellness leave and a sabbatical program.



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