SaaS Academy Virtual Events Coordinator

1 semana atrás

Rio de Janeiro, Rio de Janeiro, Brasil Saas Academy Tempo inteiro

**About the Role:**

We are seeking a highly organized and detail-oriented Virtual Events Coordinator to join our team at SaaS Academy.

As a key member of our Events Team, you will be responsible for managing production schedules, coordinating logistics, and supporting various teams to deliver exceptional events for SaaS Academy.

**Key Responsibilities & Success Metrics:**

  • Project and Process Management:
    • Ensure production schedules are on track and SOPs are up to date.
    • Maintain clear and efficient project tracking to ensure 100% readiness for meetings and presentations.
    • Audit SOPs quarterly to keep everything in order.
  • Communication and Coordination:
    • Act as the main point of contact between internal teams, external partners, and vendors.
    • Ensure timely follow-ups within 24 hours, clear communication, and a 90% response rate to post-event feedback forms.
    • Coordinate seamlessly across time zones, balancing work flexibility with event deadlines.
  • Event Logistics Management:
    • Manage key event logistics such as vendor coordination, rooming lists, and swag management.
    • Ensure zero rooming errors, on-time print deadlines, and weekly budget tracker reviews to keep everything running smoothly.
  • Swag and Inventory Oversight:
    • Oversee the swag process from start to finish, ensuring 95% accuracy in kit deliveries and meeting deadlines for shipping.
  • Design Support:
    • Support the Events Team by completing basic design tasks using Canva, aligning with brand standards, and delivering materials on time with minimal revisions.

**Experience and Qualifications:**

  • Required:
    • At least 2 years of experience in an administrative role, ideally within a fast-paced environment.
    • Strong proficiency in Google Suite, especially spreadsheets for tracking events and budgets.
    • Excellent written communication skills in English, with the ability to collaborate across global teams.
    • Quick to learn new tools, systems, and workflows.
    • Demonstrated experience in customer-facing roles, with a high degree of independence.
    • Ability to prioritize tasks, multitask effectively, and work under pressure.
    • C1 or C2 proficiency in English, allowing for effective communication in a global work environment. Comfortable working from home with your own equipment and a reliable internet connection.
  • Preferred:
    • Familiarity with virtual event platforms and experience managing events remotely.
    • Event planning or coordination experience is a plus.
    • Knowledge of budget tracking for event logistics and financial oversight.
    • Experience within the hospitality industry.

**Why Join Us?**

Work remotely from home.

Collaborate with a global team of professionals.

Work USA coast-to-coast hours: PST-EST (40 hours per week).

Opportunity to gain valuable experience in event management in the fast-growing SaaS space.

Join a dynamic, remote-first culture that values your contributions and supports your growth.

**Time Zone & Location:** Flexible hours PST-EST (40 hours per week)

**Compensation:** $2000 USD, Fully Remote Independent Contractor

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