Strategic Support Professional

1 dia atrás

São Paulo, São Paulo, Brasil beBeeAdministrative Tempo inteiro R$5.000

Job Overview

We seek a skilled and strategic Support Professional to provide exceptional administrative assistance to senior leadership.

This role encompasses calendar management, project coordination, and stakeholder engagement. The ideal candidate excels in fast-paced environments, adapts quickly to shifting priorities, and demonstrates strong organizational skills.

  • Manage complex calendars—coordinate internal and external meetings, events, and commitments.
  • Anticipate scheduling conflicts and proactively suggest solutions.
  • Prepare senior leaders for meetings with agendas, briefing materials, research, and follow-up tracking.
  • Assist in project management and track deadlines to ensure timely completion of tasks.

Key Responsibilities:

Administrative Support & Prioritization:

  • Track deadlines and deliverables across multiple projects, ensuring follow-through and accountability.
  • Support operational initiatives including event planning, philanthropic programs, strategic partnerships, and internal communications.
  • Assist with creating and updating project trackers, dashboards, and meeting notes, ensuring accurate documentation and timely distribution.

Communication & Document Management:

  • Draft, edit, and format high-quality documents, reports, presentations, and communications using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other collaboration tools.
  • Conduct targeted research to support decision-making, strategic planning, and event preparation.

Event & Meeting Coordination:

  • Coordinate logistics for high-profile meetings, internal events, and external engagements—including location booking, catering, AV, travel, and guest communications.
  • Manage follow-up actions from meetings and ensure all stakeholders are aligned.

Requirements:

  • Proven experience as an executive assistant or in a similar role.
  • Excellent verbal and written communication skills; able to craft professional correspondence and create polished presentations.
  • Strong proficiency in Microsoft Word; experience with other Microsoft Office applications is a plus.
  • Excellent organizational skills with a keen attention to detail.
  • Ability to manage multiple tasks and prioritize effectively.
  • Self-motivated and capable of working independently with minimal supervision.

Desirable Qualifications:

  • Experience with project management tools.

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