Administrative Business Partner

1 semana atrás

São Paulo, São Paulo, Brasil The Leading Hotels of the World, Ltd Tempo inteiro
Job Title: Administrative Business Partner

We are seeking a highly organized and detail-oriented Administrative Business Partner to support our Latin America offices, primarily based in São Paulo, Brazil. This role is crucial in ensuring the smooth operation of our regional offices, providing administrative support to our team, facilitating effective communication across different functions within the company, and continuously finding ways to improve our global processes while providing best-in-class support to our stakeholders.

Key Responsibilities:
  • Ensure that the office environment is clean, organized, and conducive to productivity.
  • Manage daily provisions such as coffee, snacks, and catering for meetings.
  • Oversee the process for managing visitors, including greeting guests, providing visitor passes, and ensuring they have a positive experience in the office.
  • Act as the primary point of contact for any building maintenance issues.
  • Coordinate with property management and maintenance teams to address repairs, heating/cooling issues, and other facility-related concerns.
  • Oversee office security measures, including access control systems, visitor logs, and coordination with building security teams.
  • Ensure that the office adheres to all local health and safety regulations, including fire safety, emergency exits, and first aid readiness.
  • Conduct regular safety audits and drills.
  • Manage the inventory of office supplies such as stationery, printing materials, and other necessary equipment.
  • Work with the IT department to manage and track office technology, including computers, printers, and other electronic devices.
  • Ensure that all equipment is in good working condition and coordinate repairs or replacements as needed.
  • Build and maintain relationships with vendors and service providers, including cleaning services, maintenance companies, and office supply vendors.
  • Negotiate contracts and ensure that services are delivered to agreed standards.
  • Oversee billing and payment processes related to office management, ensuring that invoices are accurate and paid on time.
  • Lead the planning and execution of office relocations or expansions.
  • Manage relationships with moving companies, IT specialists, and other vendors involved in the relocation process.
  • Ensure that all equipment, furniture, and supplies are moved efficiently and securely.
  • Develop and implement strategies to minimize disruption to daily operations during the move.
  • Oversee the setup of the new office, including layout design, IT infrastructure installation, and ensuring that all facilities are operational.
  • Assist in coordinating external audits by providing necessary documentation and liaising with auditors to ensure smooth audit processes.
  • Collaborate with regional leadership to prepare annual budgets for the Latin America offices.
  • Monitor and track actual financial performance against the budget, providing regular reports to management.
  • Identify and analyze variances, offering insights and recommendations to stay within budgetary limits.
  • Work closely with various departments, including HR, Finance, and IT, to support regional business needs and ensure seamless operations.
  • Assist in the planning and execution of special projects, including team-building activities, and other initiatives aimed at enhancing employee engagement and productivity.
  • Maintain and organize important documents, including contracts, reports, and other corporate records.
Requirements:
  • Bachelor's degree in business administration or accounting.
  • Minimum of 3-5 years of experience in an administrative or accountant role, preferably within a multinational organization.
  • Fluency in Portuguese and English is required. Proficiency in Spanish is highly desirable.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with office management software or tools. Experience with NetSuite is a plus.
  • Excellent verbal and written communication skills with the ability to interact professionally with diverse stakeholders.
  • Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple responsibilities simultaneously.
  • Ability to anticipate needs, think critically, and offer solutions in a fast-paced environment.
  • Awareness and understanding of cultural differences in Latin America, with the ability to work effectively across diverse teams.
  • Flexibility to adjust to changing priorities and manage a variety of tasks with a positive attitude.

We offer a competitive salary and benefits package, as well as the opportunity to work in a diverse and dynamic environment.

  • Administrative Business Partner

    Há 2 dias

    São Paulo, São Paulo, Brasil Google Tempo inteiro

    About the RoleWe're seeking an Administrative Business Partner to join our team at Google. As a key member of our operations team, you'll play a critical role in supporting our business operations and activities.As an Administrative Business Partner, you'll be responsible for completing core administrative tasks, such as travel management, expense reporting,...

  • Administrative Business Partner

    Há 4 dias

    São Paulo, São Paulo, Brasil Google Tempo inteiro

    About the RoleWe're seeking a highly organized and analytical Administrative Business Partner to join our team at Google. As a key member of our operations team, you'll play a critical role in supporting our directors and driving business success.Key ResponsibilitiesProvide administrative business partnership and support for directors, including managing...

  • Administrative Business Partner

    Há 2 dias

    São Paulo, São Paulo, Brasil Google Tempo inteiro

    About the RoleWe're seeking an Administrative Business Partner to join our team at Google. As a key member of our operations team, you'll play a critical role in supporting our business goals and objectives.ResponsibilitiesComplete core administrative tasks, including travel management, expense reporting, calendar management, and facilities...

  • Administrative Business Partner

    2 semanas atrás

    São Paulo, São Paulo, Brasil Google Inc. Tempo inteiro

    About the RoleWe're seeking a highly organized and analytical Administrative Business Partner to join our team at Google Inc. As a key member of our operations team, you will play a critical role in supporting our executive-level management and ensuring the smooth operation of our business activities.ResponsibilitiesSchedule, maintain, and update calendar...

  • HR Business Partner

    Há 5 dias

    São Paulo, São Paulo, Brasil TikTok Tempo inteiro

    About the RoleTikTok is seeking a highly skilled HR Business Partner to join our team and help drive the growth of our e-commerce platform. As a key member of our HR team, you will be responsible for partnering with business units to implement high-quality HR practices and build a strong community that supports the development of our business.Key...

  • Financial Business Partner

    1 dia atrás

    São Paulo, São Paulo, Brasil Amazon Servicos De Varejo Do Brasil Ltda. Tempo inteiro

    Job Title: Finance Business PartnerAt Amazon Servicos De Varejo Do Brasil Ltda., we're looking for a talented Finance Business Partner to join our team. As a key member of our finance team, you will play a critical role in driving business growth and profitability.Key Responsibilities:Financial controllership, understanding actuals, challenging variances and...

  • Administrative Business Partner for People with Disabilities

    1 semana atrás

    São Paulo, São Paulo, Brasil Google Tempo inteiro

    About the JobWe're seeking an Administrative Business Partner to join our team at Google. As an Administrative Business Partner, you'll play a critical role in supporting our business operations and activities. You'll anticipate the needs of your managers and team members, helping them stay focused on their projects by resolving operational and...

  • Finance Business Partner

    Há 2 dias

    São Paulo, São Paulo, Brasil Pepsico Tempo inteiro

    About the RoleWe are seeking a highly skilled Finance Business Partner to join our team at PepsiCo. As a key member of our finance team, you will play a critical role in driving business growth and success.Key ResponsibilitiesDevelop and analyze financial models to inform business decisionsWork closely with budget owners to ensure forecast accuracy and meet...

  • Procurement Business Partner

    2 semanas atrás

    São Paulo, São Paulo, Brasil Kimberly-Clark Tempo inteiro

    Join Our Team as a Procurement Business PartnerWe're seeking a talented Procurement Business Partner to join our team at Kimberly-Clark. As a key member of our procurement organization, you'll play a critical role in driving business growth and delivering better care for billions of people around the world.Key Responsibilities:Coordinate the execution of...

  • Procurement Business Partner

    Há 5 horas

    São Paulo, São Paulo, Brasil Kimberly Clark Tempo inteiro

    Procurement Business PartnerJoin our team as a Procurement Business Partner, responsible for coordinating the execution of critical business projects related to indirect procurement in Brazil. This role requires strong leadership and communication skills to ensure priorities are correctly driven to different stakeholders.Key Responsibilities:Coordinate...

  • HR Business Partner

    Há 4 dias

    São Paulo, São Paulo, Brasil 449 AVON COSMETICS POLSKA SP. Z.O.O. Tempo inteiro

    Natura HR Business Partner OpportunityWe are seeking a talented HR Business Partner to join our team at 449 AVON COSMETICS POLSKA SP. Z.O.O. This is a unique opportunity to work for a company that values sustainability and diversity.About the Role:Partner with the leadership team to drive business growth and development.Develop and implement HR strategies...

  • Finance Business Partner

    Há 3 dias

    São Paulo, São Paulo, Brasil PepsiCo Tempo inteiro

    About PepsiCoWe are a leading food and beverage company with a presence in over 200 countries. Our iconic brands are consumed billions of times a day, making us a household name. At PepsiCo, we're passionate about making a positive impact on the world.Our CultureWe're a company that values diversity, inclusion, and innovation. Our employees are curious,...

  • SAP Business Partner Conversion Specialist

    1 dia atrás

    São Paulo, São Paulo, Brasil Decision Group Tempo inteiro

    Descrição:Conversão do SAP ECC para S/4 é um projeto de grande importância para a empresa. Neste contexto, a ativação do novo modelo de trabalho Business Partner é fundamental para a implementação bem-sucedida do projeto.Habilidades:Para realizar a conversão do Business Partner em um projeto de conversão BrownField, é necessário ter habilidades...

  • HR Business Partner

    Há 7 dias

    São Paulo, São Paulo, Brasil Red Bull Gruppe Tempo inteiro

    Join Our Team as an HRBP CoordinatorAt Red Bull Gruppe, we believe in creating a workplace where everyone feels welcome and valued. Our mission is to empower our employees to fly in their own direction, respecting and tolerating the trajectory of each individual, regardless of their background or identity.This role is a key part of our HR team, responsible...

  • Finance Business Partner

    3 semanas atrás

    São Paulo, São Paulo, Brasil SOULAN Tempo inteiro

    Opportunity to Work in a Multinational Retail Automotive CompanyJoin Soulan, a leading multinational retail automotive company, as a Finance Business Partner. This is an exciting opportunity to work in a dynamic and fast-paced environment, where you will be responsible for coordinating with departments to achieve business results, providing financial...

  • HR Business Partner

    2 semanas atrás

    São Paulo, São Paulo, Brasil TikTok Tempo inteiro

    About the RoleWe are seeking a highly skilled HR Business Partner to join our team at TikTok. As a key member of our HR team, you will play a critical role in driving business growth and success by providing strategic HR guidance and support to our business units.Key ResponsibilitiesPartner with business leaders to develop and implement high-quality HR...

  • Procurement Business Partner

    2 semanas atrás

    São Paulo, São Paulo, Brasil Kimberly Clark Tempo inteiro

    Job Title: Procurement Business Partner About the Role: As a Procurement Business Partner at Kimberly Clark, you will play a critical role in building and managing our portfolio of iconic brands. Key Responsibilities: * Develop and execute strategic procurement plans to drive business growth and improve profitability * Collaborate with cross-functional...

  • Procurement Business Partner

    1 dia atrás

    São Paulo, São Paulo, Brasil Kimberly Clark Tempo inteiro

    Procurement Business Partner Job DescriptionJoin Kimberly Clark as a Procurement Business Partner and be part of a team that creates Better Care for a Better World. As a Procurement Business Partner, you will play a critical role in building and managing our portfolio of iconic, ground-breaking brands.Responsibilities:Coordinate execution of critical...

  • Finance Business Partner Manager

    2 semanas atrás

    São Paulo, São Paulo, Brasil Mosaic Brasil Tempo inteiro

    Job Title: Finance Business Partner ManagerAbout the Role:We are seeking a highly skilled Finance Business Partner Manager to join our team at Mosaic Brasil. As a key member of our finance team, you will be responsible for providing financial guidance and support to our business partners, ensuring alignment with our company's strategic objectives.Key...

  • Procurement Business Partner

    2 semanas atrás

    São Paulo, São Paulo, Brasil Kimberly Clark Tempo inteiro

    Procurement Business Partner Job DescriptionAs a Procurement Business Partner, you will play a critical role in driving business growth and procurement goals in Brazil. You will be responsible for coordinating the execution of critical business projects related to indirect procurement, including cost transformation initiatives, internal/external...