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Office Administrator

2 meses atrás

São Paulo, São Paulo, Brasil Ja Solar Tempo inteiro
Key Responsibilities:

As a key member of the Ja Solar team, the Office Administrator will be responsible for maintaining and updating office policies and procedures to ensure efficiency and compliance. This includes:

  1. Policy Management: Develop, implement, and maintain office policies and procedures to ensure alignment with company goals and objectives.
  2. Calendar and Scheduling: Manage calendars, schedule appointments, and coordinate meetings to ensure seamless communication and collaboration among team members.
  3. Office Operations: Oversee office maintenance, including ordering supplies, managing equipment, and coordinating repairs to ensure a smooth and efficient work environment.
  4. Financial Management: Develop and manage office budgets, support reimbursement for sales teams, and ensure accurate financial reporting.
  5. Vendor Management: Maintain effective communication with vendors and suppliers for procurement needs, ensuring timely and cost-effective delivery of goods and services.
  6. Confidentiality: Handle confidential information with utmost discretion, adhering to company confidentiality policies and procedures.
  7. Contract Management: Manage and organize contracts, ensuring compliance with company policies and procedures.
  8. HR Support: Collect market best practices and internal feedback on HR policies, statistics, and analysis of related data for HRD managers' review and continuous improvement on HR processes and services.
  9. Employee Experience: Ensure a good employee experience on onboarding and offboarding procedures, including workforce administration, employee life cycle, and exit administration.

Requirements:

  1. Bilingual: Bilingual in English is a must.
  2. Experience: Proven experience in office management or a similar role.
  3. HR Operations: Previous experience in HR operations or an equivalent combination of education and experience.
  4. Office Procedures: Knowledge of general office procedures and budgeting principles.
  5. Technical Skills: Proficient with MS Office (MS Excel and MS Outlook in particular).
  6. Soft Skills: Excellent time management skills, ability to multi-task and prioritize work, attention to detail, and problem-solving skills.