Sr. Executive Assistant/Advisor

4 semanas atrás


são josé dos campos, Brasil ICTS Security Tempo inteiro

ARE YOU READY TO MAKE A DIFFERENCE?


ICTS Security, in partnership with Modirum Defence, has a vacancy (an open position) for a Sr. Executive Assistant/Advisor


MODIRUM DEFENCE | Saiba mais em: www.modirumdefence.com


Responsibilities

  • Provide guidance and recommendations on facilities and services related to locations, transportation, food, and accommodation.
  • Manage protocol events such as board meetings, screen calls
  • Make referrals and returns, record and transmit messages.
  • Make contacts requested by the executive, seeking convergence of agendas and optimization of work;
  • Prepare clippings and content from websites and digital platforms, , and printed media, such as magazines and newsletters. Research, translate, and summarize information, technical, administrative, and market data, evaluate, and make available in digital and physical files
  • Develop and maintains databases and files,
  • Control deadlines for responses to referrals, manages pending issues, requests responses and sends reminders when opinions, reports, information and demands are imminent.
  • Writes, prepares and formats technical and commercial documentation, , such as agendas, meeting records, invitations, summons, spreadsheets, graphs, electronic presentations, briefings, scripts, transcripts, manuals and promotional materials.
  • Sends, receives, files and classifies physical and electronic correspondence, sorting by type, priority, subject and destination;
  • Organize documents, packages, goods, orders and supplies.
  • Plans, organizes and directs secretarial services and activities.
  • Assists in the selection, hiring and training of staff, supervises activities, organizes and controls schedules, goals and secretarial processes.
  • Acquires materials and services, requests, applies and reports on funds.
  • Organizes trips and travel, provides documentation such as passports, visas, tickets and vouchers, hotel reservations, check-in and check-out, event locations and logistics (hardware, software, internet, exhibitor contracts, speakers, reception team, technical assistance), invitations, menus, catering services, ceremonies.
  • Researches, prepares and provides executives with itineraries and plans for professional, social and cultural activities, accompanies and assists executives on trips and events.


What is essential and makes a difference for us:

  • Bachelor´s or Master´s degree in Administration, Secretarial Studies or related areas;
  • Postgraduate studies;
  • Fluent portuguese and english;
  • Spanish will be considered a plus


What we offer:

  • Salary: R$ 9.500,00/ per month
  • Medical Assistance;
  • Life Insurance;
  • Meal Voucher: R$ 40,00 / per day;
  • Profit Sharing: up to 2 salaries a year


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