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Executive Assistant Manager

3 semanas atrás

São Paulo, São Paulo, Brasil Rmaish Tempo inteiro

Agency

The Executive Assistant Manager assists the CEO.
He/she provides both Managers with information of all the departments.
An Executive Assistant Manager is responsible for keeping a perfect coordination between all departments and controlling their operation with regards to the company's standards, revenues and controlling costs;
We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company's CEO;
Acting as the point of contact among executives, employees, clients and other external partners;
Managing information flow in a timely and accurate manner;
Managing executives' calendars and set up meetings;
Make travel and accommodation arrangements;
Rack daily expenses and prepare weekly, monthly or quarterly reports;
Oversee the performance of other clerical staff;
Act as an office manager by keeping up with office supply inventory;
Take minutes during meetings;
Screen and direct phone calls and distribute correspondence;
Preparing financial statements and handling basic bookkeeping tasks;
Filing and retrieving corporate records, documents, and reports;
Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives;
Helping prepare for meetings;
Greeting visitors and deciding if they should be able to meet with executives;
Using various software, including word processing, spreadsheets, databases, and presentation software;
Monitor the evolution of projects;
Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.
REMOTE

Work experience as an Executive Assistant, Personal Assistant or similar role;
Excellent project management;
Excellent MS Office knowledge;
Outstanding organizational and time management skills;
Discretion and confidentiality;
Strong organizational skills and ability to multitask;
Problem-solving and decision making;
Interpersonal skills;
Ability to organize a daily workload by priorities;
Must be able to meet deadlines in a fast-paced quickly changing environment;
A proactive approach to problem-solving with strong decision-making skills;
Professional level verbal and written communications skills;
Bachelor's degree in Business Administration or related fields;

KEY SKILLS

Strong leadership and people management skills;
Dynamic personality and creative mindset;
Experience with project management;
Full proficiency in English;
Live in Brazil.