Finance Technician I

**Grade**: G6

**Contractual Arrangement**: Fixed-term appointment

**Contract Duration (Years, Months, Days)**: One year, first year probationary period. Post of limited duration.

**Job Posting**: Sep 18, 2024, 2:25:06 PM

**Closing Date**: Oct 9, 2024, 4:59:00 PM

**Primary Location**: Brazil-Brasilia

**Organization**: PAHO/WHO Representation, Brazil

**Schedule**: Full-time


**OBJECTIVE OF THE OFFICE/DEPARTMENT**

**This is a requisition for employment at the Pan American Health Organization (PAHO)/Regional Office of the World Health Organization (WHO)**

PAHO Country Offices are responsible for ensuring that the Pan American Health Organization / World Health Organization (PAHO/WHO) country program of technical cooperation and its country presence provides adequate support to the national health development process and, at the same time, enables the countries to shape the sub regional, regional and global health agendas. The PAHO/WHO Country Office is the basic organizational unit for technical cooperation with the countries, drawing on PAHO/WHO resources from all levels and all parts of the Organization.

**DESCRIPTION OF DUTIES**

Under the general supervision of the Administrator and the direct supervision of the Finance and Budget Specialist, the incumbent is responsible for, but not necessarily limited to, the following assigned duties:
a) Act as a Focal Point for administrative and financial processes related to the preparation, implementation, monitoring and closure of Letters of Agreement (LOA) and Training and Capacity Building Activities (ATC), together with counterparties and beneficiary institutions, ensuring that these processes are conducted in accordance with the Organization’s policies, regulations, and best practices;
b) Assist technical teams in the exchange of communications with counterparties and other external institutions to ensure that the required official documentation related to the letters of agreement is prepared in accordance with the Organization’s rules and regulations; review supporting documentation of the beneficiary institutions under the agreement and other supporting documents that are required; process requests for transfer of funds to the beneficiary institutions and ensure accurate reconciliation with official accounting records of the Organization;
c) Monitor the progress of deliverables as specified in the letters of agreement with counterparties; issue instructions for the preparation and presentation of technical and financial reports; ensure that receipts are accounted for, and invoices are received for disbursement of funds and final obligation liquidations;
d) Provide support for all business processes pertaining to LOAs and Small Financial Contributions to Governmental Counterparts including the creation of contracts, creation of payment schedules, preparation of invoices, amendments to LOA contracts and invoices, in collaboration with Headquarters;
e) Use and keep updated the LOA Management System as a tool for monitoring the LOAs and Small Financial Contributions to Governmental Counterparts; as well as maintaining adequate records on defaulting institutions;
f) Organize and provide training for the internal technical and administrative teams, counterparts and beneficiary institutions about LOAs and Small Financial Contributions; support the beneficiary institutions on rendering of accounts; analyze and monitor the LOA rendering of accounts and take appropriate actions;
g) Perform periodic visits to national counterparts, in close coordination with technical teams, for the control, monitoring and follow-up of the expected deliverables, as specified in the letter of agreement; and verify the execution of the authorized expenditures;
h) Prepare monthly and ad-hoc status reports of Letter of Agreements, as required by operational procedures and audits;
i) Monitor and analyze data in the accounting system to ensure that funds disbursed through letters of agreement and Small Financial Contributions to Governmental Counterparts are reconciled; prepare and process accounting entries as required;
j) Liaise with external partners/national counterparts with regard to financial reporting matters, outstanding accounts receivable balances and refunding of any unutilized resources;
k) Initiate and maintain effective written and verbal contact with the technical teams and those involved in the management of letters of agreement; assist with the financial implementation requirements, the analysis of unliquidated obligations, accounts receivable, expenditure recognition and follow up on expired and expiring projects;
l) Provide support to Internal and External Auditors;
m) Ensure the quality of documents relating to the Letters of Agreement and ATC processes for proper archiving in the institutional archive;
n) Perform other related duties, as assigned.

**REQUIRED QUALIFICATIONS**

**Education**:
**Essential**: Certificate of completion of high school.

**Desira