Gbs Site Assistant

Syensqo is all about chemistry. We’re not just referring to chemical reactions here, but also to the magic that occurs when the brightest minds get to work together. This is where our true strength lies. In you. In your future colleagues and in all your differences. And of course, in your ideas to improve lives while preserving our planet’s beauty for the generations to come.

Syensqo Job Grade: S12

**_Job Overview and Responsibilities_**

Syensqo is all about chemistry. We’re not just referring to chemical reactions here, but also to the magic that occurs when the brightest minds get to work together. This is where our true strength lies. In you. In your future colleagues and in all your differences. And of course, in your ideas to improve lives while preserving our planet’s beauty for the generations to come.

We are looking someone to provide on-site assistance in terms of meeting organisation and administrative support.

You will have to perform various duties while receiving a minimum of detailed supervision and guidance. You will maintain a close and highly responsive relationship to the day-to-day work activities of your site.

**Key Responsibilities**:

- Provide administrative support to ensure efficient operation of your scope.
- Ensure on-boarding of new comers and welcoming of visitors.
- Answers phone calls, schedules meetings and supports visitors exhibiting polite and professional
- Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
- Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
- Coordinate and organize arrangements for on-site meetings, special ceremonies, conferences, and/or lunches including hotel reservations, scheduling of facilities, menu selections, and preparations of agendas; programs.
- Maintain good rapport with all leaders on-site and staff.
- Perform other duties as assigned.
- External and Internal events and visits support:

- Meeting rooms schedule
- Catering organization
- Hotel / taxi / ensure all IT support
- Team buildings events for groups
- Dinner organization
- Boarding pass prints
- Documents prints (if needed)
- PO creation
- Submission of expenses
- Celebrations / Organization (Christmas baskets /HSE Week /End-Year Celebrations /Citizen Day /GBS events / Anniversaries)
- Support to the Site Manager and Site coordinator (if applicable) such as in Townhalls, meetings schedules and to the HR Manager (partnerships...)
- Prepare onsite onboardings, including lunch, rooms and goodies
- Maintain a close and highly responsive relationship to the day-to-day work activities of the leaders in your scope.
- Support in executive schedules, including appointments, meetings, and travel arrangements.
- Support in the preparation, review, and edit of reports, presentations, and other documents. Ensure all materials are accurate and professionally presented.
- Confidentiality: Handle sensitive information with the utmost confidentiality and discretion.
- Communication: Prepare organizational announcements and a few communications.
- Office Management: Oversee office supplies and equipment, ensuring the executive office is well-maintained and functional.

**_Education and Experience_**

Bachelor’s degree in Business Administration, Communications, or a related field preferred.

Minimum of 1 year of experience as an Admin Assistant or in a similar role.

**_Must-have skills_**

Exceptional organizational and time-management skills.

Strong written and verbal communication abilities.

Ability to work independently and as part of a team.

High level of professionalism and discretion.

Strong problem-solving skills and attention to detail.

Ability to manage multiple priorities and meet deadlines.

**_Must-have language skills_**
- Fluent in English (both written & spoken)

About us
- #LI-Hybrid_
- #LI-Onsite_