Administrative Assistant

1 semana atrás

Campinas, Brasil SABIS® International School - Campinas Tempo inteiro

**About SABIS®**:
SABIS®is a global education network that has an active presence in 20 countries on five continents. Schools in the SABIS®Network educate over 70,000 students and implement a proven, proprietary system. SABIS®Network schools provide students with a top-quality education that prepares them to meet the challenges of a changing world.

SABIS®and SABIS®Network schools employ over 8,000 employees worldwide.

**Job Purpose**:
Responsible and accountable for providing professional and efficient administrative support.

**Key Responsibilities**:

- Greeting all incoming students, families, and visitors respectfully and professionally.
- Answering phone calls in a professional and pleasant manner for the purpose of providing information and creating a good image of the school.
- Ensuring an accurate transmission of messages and a proper referral of incoming calls/inquiries.
- Working closely with the School Director, the Head of Marketing, and the Office Manager to ensure a smooth and efficient operational flow
- Accompanying new parents on the school tour and informing them of the facilities and features of the SABIS®Educational System.
- Assisting the Office Manager / Admissions Officer in providing support to new parents to complete the documentation, explain the system, school policies, rules, and regulations, etc.
- Assisting in interviewing students for new admission to KG 1, KG2 & Grade 1 classes. (if and when needed)
- Booking appointments for parents with AQCs and preparing relevant documents and information in advance (including student’s profile, infractions, and exam results)
- Receiving parent inquiries, transferring them to the person in charge, and following up with Office Manager, AQCs, and/or Student Management Coordinator.
- Keeping record of any announcement and schedules for all school activities (SLO® & P.E.), sharing them with parents when needed and answering their queries precisely.
- Organizing and maintaining the school records by archiving all related documents and ensuring an accurate data entry into the school systems
- Performing such other related tasks or projects as they arise and as delegated by the SABIS®school management

**Ideal Requirements**:

- School Secretary Certificate is a must
- Proficiency in the English and Portuguese languages
- Communication skills
- Pleasant personality
- MS Office proficiency
- Ability to work within a team

**Employment Requirements**:
Must meet all employment requirements including, but not limited to, country and local education and certification requirements, reference checks, and criminal background checks.

SABIS®is an equal opportunity employer. We are dedicated to a policy of non - discrimination in employment on any basis including age, sex, color, race, creed, national origin, religion, marital status, disability or any other legally protected characteristics.

Work Location: In person

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