Administrator

**Job no**: 496617
**Work type**: Contract
**Location**: Victoria
**Categories**: Administration & Office Support, Transport & Logistics, Warehousing, Storage & Distribution

**About QUBE**

Are you ready to be part of something extraordinary? At Qube Energy, we are revolutionising the supply chain landscape for the Energy, Mining, and Industrial sectors in Australia’s resource-rich locations. As a business unit of Qube Ports, we harness our extensive network and unparalleled expertise to deliver innovative, tailored solutions that drive efficiency and reliability for our clients.

**BE SAFE** is at the core of everything we do. We are committed to creating a safe working environment for our team and clients, ensuring that every operation is conducted with the highest standards of safety and care. Our focus on efficiency means we are constantly optimising our processes to deliver the best results, while our dedication to reliability ensures that our clients can count on us to meet their needs, every time.

**ABOUT YOU**

You will be committed to safety in the workplace and be committed to 100% Chain of Responsibility compliance. We're proud of our 'Zero Harm' initiative and provide extensive on-the-job training to ensure you get home safely at the end of every day.

Qube is an Equal Opportunity Employer, and we encourage women and Indigenous peoples of all ages to apply.

**ABOUT THE ROLE**

The primary purpose of the Administrator Officer is to maintain the day-to-day running of Qube administration office onsite as well as undertaking activities associated with operations, safety, finance, payroll and human resources.

**SPECIFIC RESPONSIBILITIES**
- To ensure all contract rates are invoiced to client in accordance with the specific contract
- To ensure all contract conditions pertaining to rates and services are adhered to
- To ensure all relevant paperwork is collated and attached as per invoicing procedures
- To work as directed by the Site Manager
- Maintain employee personnel files
- Maintain IT register and support staff
- Assist Site Manager with stock of safety equipment
- Maintain a register and assist in the processing of employee inductions
- Ordering of office stationary requirements
- General office filing for personnel & training files
- Maintain register for electrical testing and tagging
- Maintain register for first aid kit checks and supplies
- Maintain register for fire extinguisher checks
- Manage stock for mailing and attend to all postal mailing and collection
- Organise delivery of courier parcels
- Supervise office cleaning contractor and general housekeeping
- Manage incoming phone calls
- Attend to office reception - visitors, couriers, contractors and general enquiries
- Manage office correspondence
- Maintain amenities supplies.

**QUALIFICATIONS AND EXPERIENCE**
- A minimum of 2 years previous experience in a similar role
- Previous billing/invoicing experience highly regarded
- Strong interpersonal skills and the ability to communicate with a variety of people
- Advanced skills using Microsoft Office, Excel and Power point
- Ability to work autonomously using a proactive approach to task resolution
- Ability to be flexible and adaptable to work in a demanding environment
- Ability to work well within a small team environment.

**Why QUBE?**

At Qube, we recognise that our people are our most important asset and are the engine that drives our organisation, playing a vital role in ensuring our business achieve our objectives and deliver on our commitments. We believe that attracting the right people, maximising their contribution, and rewarding performance is vital for success.

**BENEFITS**
- Up to 50% off gyms, studios, active wear, healthy meals, supplements, recovery and more through the Qube Fit program.
- Discounted health insurance
- Special paid leave to participate in volunteering activities
- Unlimited access to employee assistance program delivered through Sonder
- Generous paid parental leave
- Access to Qube wellbeing program

**Advertised**: 11 Aug 2025 AUS Eastern Standard Time
**Applications close**: 11 Sep 2025 AUS Eastern Standard Time