Associate Site Manager

**Function**
- R&D Operations

**Sub function**
- Clinical Trial Support

**Category**
- Analyst, Clinical Trial Support (P4 - E24)

**Location**
- São Paulo / Brazil

**Date posted**
- Jun 25 2025

**Requisition number**
- R-014782

**Work pattern**
- Fully Remote

Description

**Job Function**:
R&D Operations
** Job Sub Function**:
Clinical Trial Support
** Job Category**:
Professional
** All Job Posting Locations**:
São Paulo, Brazil
** Job Description**:
Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.

Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way.

We are searching for the best talents for this **Associate** **Site Manager**position.

**Principal Responsibilities**:
1 Acts as primary local company contact for assigned sites for specific trials.

2 May participate in site feasibility and/or Site Qualification Visit.

3 Attends/participates in investigator meetings as needed.

4 Responsible for executing activities within site initiation and start-up, preparation and conduct of site monitoring (including remote monitoring), site management (by study specific systems and other reports/dashboards) and site/study close-out according to SOPs, Work Instructions (WIs) and policies. Responsible for the implementation of analytical risk-based monitoring model at the site level and to work with site to ensure timely resolution of issues found during monitoring visits. Occasionally may require assistance or oversight from Lead, Site Manager or LTM.

5 Ensures site staff are trained and the corresponding training records are complete and accurate at any time point during all trial phases. Responsible in close collaboration with LTM and central study team for the activities during site activation phase in order to speed up the process and activate the site in shortest possible timeframe.

6 Contributes to site level recruitment strategy and contingency planning and implementation in partnership with other functional areas.

7 Ensures site study supplies (such as Non-Investigational Product (IP), lab kits, etc.) are adequate for trial conduct.

8 Ensures that clinical drug supplies are appropriately used, handled, and stored and returns are accurately inventoried and documented.

9 Arranges for the appropriate destruction of clinical supplies.

10 Ensures site staff complete data entry and resolve queries within expected timelines.

11 Ensures accuracy, validity and completeness of data collected at trial sites.

12 Ensures that all Adverse Events (AE)/Serious Adverse Events (SAEs)/Product Quality Complaints (PQCs) are reported within the required reporting timelines and documented as appropriate. For AEs/SAEs, ensures that they are consistent with all data collected and with the information in the source documents.

13 Maintains complete, accurate and timely data and essential documents in relevant systems utilized for trial management.

14 Fully documents trial related activities, in particular monitoring. Writes visit reports and follow-up letter in accordance with the SOPs. Promptly communicates relevant status information and issues to appropriate stakeholders.

15 Reviews study files for completeness and ensures archiving retention requirements are met, including storage in a secure area at all times.

16 Collaborates with LTM for documenting and communicating site/study progress and issues to trial central team.

17 Active participation in regularly scheduled team meetings and trainings. Provide feedback as appropriate. May be asked to lead/provide leadership at these meetings.

18 Complies with relevant training requirements. Act as local expert in assigned protocols. Develops therapeutic knowledge sufficient to support role and responsibilities.

19 Works closely with LTM to ensure Corrective Action Preventative Action (CAPA) is completed for Quality Assurance (QA) site audits and for quality issues identified at the site during routine monitoring and other visit types, e.g. Compliance Monitoring Visit (CMV).

20 Prepares trial sites for close out, conduct final close out visit.

21 Tracks costs at site level and ensure payments are made, if applicable.

22 Establishes and maintains good working relationships with internal and external stakeholders in particular investigators, trial coordinators and other site staff.

23 May participate in the Health Authority (HA) and IEC/IRB submission and notification processes as required/appropriate.

24 Acts as a point of contact in site management practices.

25 May contribute to process improvement and training.

**Education and Experience Requirements**:

- A minimum of a BA or BS degree in Pharmacy, Nursing, Life Sciences, or related scientific field (or equivalent experience) is required.
- Specific t