Executive Assistant to CEO

Há 3 dias

Florianópolis, Brasil Saenz Global Tempo inteiro

Executive Assistant Wanted

We are **Saenz Global**, an elite back-office support team for roofing professionals. Our mission is to be the leading admin team for roofers nationwide in the United States. We are currently seeking an experienced **Executive Assistant** to join our team

**What We’re Looking For**:
We need someone who is **proactive, organized, and able to multitask**, with great attention to detail.

**What You’ll Be Doing**:

- Efficiently manage the CEO's schedule, including appointments, meetings, and travel arrangements
- Act as a point of contact between the CEO and internal/external stakeholders
- Draft, edit, and proofread documents, reports, presentations, and other written materials on behalf of the CEO
- Coordinate travel itineraries, book flights, hotels, and transportation for the CEO
- Plan, schedule, and organize meetings, including preparing agendas, taking minutes, and following up on action items
- Plan and coordinate company events, conferences, and special functions as required
- Assist with special projects, initiatives, or research assignments as assigned by the CEO
- Manage the CEO's personal and professional schedules, including appointments, meetings, family events, and travel arrangements as needed
- Assist with personal tasks such as shopping, gift selection, restaurant reservations as needed
- Undertake special personal projects as assigned by the CEO
- Assist with personal documentation, and administrative tasks, such as filing personal documents

**What You Need to Succeed**:

- Must live in Florianópolis, Brazil
- 2 years of experience in the role
- Be over 21 years old
- Super responsible and organized
- Good handling of Google tools, Zoom, etc.
- **Advanced English skills**, both spoken and written
- Strong problem-solving abilities
- Proactive and with excellent interpersonal skills
- Full-time availability
- Strong PC skills

**Benefits**:

- **Hybrid work** (both in-person and remote)
- Excellent work environment
- **Payment in dollars**:

- **Paid holidays**

**What You Should Also Take Into Account to Apply**:

- **Fast-speed internet connection**

Work Location: On the road

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