Assistente Executiva

Buscamos Assistente executiva para suporte ao pool de secretárias, auxiliando funções como: Criação de relatórios de despesas, pagamentos, cadastros, compras, apoio em eventos e suporte ao time de vendas.
- As Executive Assistant your key responsibilities will include:
**Organization & Planning**

Maintain calendar and prioritize action items, arrange video/telepresence and teleconferences; and prepare meeting agendas and guest visits

Make sure to keep the leaders up to date and aware of any meetings and events he/she must attend

Organize flow of work, prioritize tasks and activities and ensure that administrative functions are carried out in a timely and effective manner

Coordinate and maintain communications between the leaders and other internal departments

Compose and prepare reports, spreadsheets, correspondence and any other documents, assist with presentation preparation, ad-hoc reporting and handle printing requirements

Meet with the leaders to review status of projects, plan meetings and upcoming travels

**Travel & Expenses**

Prepare domestic and international itineraries and travel arrangements including visas on a regular basis

Prepare and process expense reports and outside services costs in compliance with company policies

**Meetings, events & visitors**

Offer innovative new ideas to support the company events and assist in the organization and delivery of events that strengthen the firm’s culture, support its business objectives and enhance communication

Organize meetings and meeting logistics including oversighting technology requirements

As required, participate in department meetings, take minutes and follow up with group members around deliverables

Perform other administrative and ad-hoc tasks which may include: organize guest offices, guest badges, catering, and local ground transportation for visitors

**Systems Management**

Managing databases and filing systems

Act as a proxy for various submissions using company systems (account payable, vendor management, travell expenses, etc)

**Others**

Communicate with all levels within the organization

Assisting with ad hoc projects and assignments

Establish strong business relationships with other administrative professionals internally in order to determine solutions swiftly

Support in training and onboarding

Provide vacation coverage for the other assistants

**ABOUT YOU**

To be successful in this role, you will need to meet the following requirements:
**Education**

Completion of high school or secondary education required, additional university level courses, or secretarial/business school training desirable.

English fluency. Spanish is a differential for this opportunity

**Knowledge and Skills**

Excellent prioritization skills

Demonstrates high level of interpersonal skills and professional acumen

Demonstrates a high level of planning and organization skills

Demonstrates excellent communication skills in English

Proven ability to collaborate across multiple departments/organizations and ability to navigate in an enterprise and fast-paced environment

Manages highly confidential information using appropriate discretion

Interacts and coordinates effectively with senior leaders inside and outside of the company as well as all other internal and external visitors

Demonstrates ability to manage change, and adapt work style and processes according to the dynamic nature of the organization

Understanding of cultural differences

Manages multiple tasks in an environment of tight deadlines and high-quality standards

Exhibits a high degree of autonomy and decision-making discretion

Team-spirited, able to collaborate with the other assistants

Previous experience working for senior executives in an international corporate environment

MS Teams knowledge and experience preferred

LI-JR2

Do you want to be part of a team helping re-invent the way knowledge professionals work? How about a team that works every day to create a more transparent, just and inclusive future? At Thomson Reuters, we’ve been doing just that for almost 160 years. Our industry-leading products and services include highly specialized information-enabled software and tools for legal, tax, accounting and compliance professionals combined with the world’s most global news services - Reuters. We help these professionals do their jobs better, creating more time for them to focus on the things that matter most: advising, advocating, negotiating, governing and informing.

We are powered by the talents of 25,000 employees across more than 75 countries, where everyone has a chance to contribute and grow professionally in flexible work environments that celebrate diversity and inclusion. At a time when objectivity, accuracy, fairness and transparency are under attack, we consider it our duty to pursue them. Sound exciting? Join us and help shape the industries that move society forward.

**Accessibility**

As a global business, we rely on diversity