Project Clerk

Context

RESPONSIBILITIES
Responsibilities and Accountabilities
- Collaborate in the assistance and guidance of applicants for residence, refugees and migrants, providing guidance on the situation in the state, referring them to the responsible bodies when necessary;
- Provide assistance and support to the coordination of work with government, civil society partners, private sector entities and academic institution to facilitate the development, implementation monitoring and evaluation of assigned projects;
- Administrative support - Identify and track follow-up actions; support travel, data collection and procurement actions as requested;
- Provide administrative support to meetings, workshops, seminars and conferences with local governments, private sector, civil society and migrants;
- Support the reception and integration of Venezuelan migrants in coordination with the RAI´s (Rede de Apoio a Interiorização) and all actions related to economic opportunities for migrants;
- Support the developing and dissemination of informational materials for refugees and migrants, including support with translation and revision of materials;
- Perform other work-related duties, as required.

QUALIFICATIONS
Education
- High School diploma with at least 3 (three) years of relevant work experience; or
- University Degree in International Relations, Social Sciences, Economics, or related areas by an accredited university, with at least 1 (one) year of relevant work experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience
- Experience in administrative activities and processes.
- Good organizational, time management and prioritizing skills.
- Proficiency in Microsoft Office software (Excel, PowerPoint, Word, Outlook).
- Ability to multitask and work under pressure to meet deadlines.
- Experience working within a team of colleagues from diverse cultures and professional backgrounds.
- Previous experience in an operations unit at an international organization is an advantage.
- Experience with project reporting.

Languages

IOM’s official languages are English, French and Spanish.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

REQUIRED

For this position, fluency in Portuguese and advanced knowledge in Spanish is required (oral and written).

**Required Competencies**

Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these three values:

- Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.
- Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies - behavioural indicators
- Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
- Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
- Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

**Notes**
- IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies