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Finance and Budget Assistant

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The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system, and serves as an authoritative advocate for the global environment.

The overall objective of the UNEP's Economy Division is to encourage decision-makers in government, local authorities and industry to develop and adopt policies, strategies and practices and technologies that promote sustainable patterns of consumption and production, make efficient use of natural resources, ensure safe management of chemicals and contribute to making trade and environment policies mutually supportive. It promotes the development, use and transfer of policies, technologies, economic instruments, managerial practices and other tools that assist in environmentally sound decision making and the building of corresponding activities.

This post is in UNEP's Economy Division, Energy and Climate Branch, Global Environment Facility (GEF) Climate Mitigation Unit at the Brasilia duty station. Under the direct supervision of the Senior Programme Assistant and additional supervision by the Administrative Officer, the incumbent will be responsible for performing the following duties:
**Responsibilities**:
- Assists in the preparation of supporting documents (narrative and supporting tables) with respect to finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements.
- Assists in the internalisation of new projects, including preparation of draft legal agreements; preparing revisions for ongoing projects; preparing projects for closure.
- Supports the Administrative/Finance/Budget Officer(s) in extracting information and generating expenditure reports from computerized information system databases; assists in preliminary analyses of the extracted information and the reports generated, and highlights areas of concern for the attention of the Administrative/ Finance/Budget Officer Officer(s).
- Assists in the development of resource requirements for budget submissions and in the preparation of budget performance submissions.
- Researches/compiles data and other information required by the Administrative Officer/ Finance/Budget Officer (s) in the review and analysis of relevant proposals.
- Consolidates data and provides support to Administrative Officer/Finance/Budget Officer (s) with respect to budget reviews of relevant intergovernmental and expert bodies.
- Assists the Administrative/Finance/Budget Officer (s) in the preparation/finalization of budget performance reports, performing preliminary analysis of variances between approved budgets and actual expenditures.
- Assists in preparing supporting documentation for Consultancy and UN Volunteer recruitment and non-staff travel requests. Prepares pre-commitments and commitments in UMOJA with supporting documentation and review them to ensure that funds are available and the correct account has been used.
- Assists in reviewing the financial, audit and other administrative reports (e.g. inventories) from Executing Agencies and making recommendations.
- Assists in the financial backstopping of Global Environment Facility (GEF) funds and other Global funds, including monitoring the approved funding, generating expenditure reports from UMOJA and monitoring reporting requirements by the GEF and other Global partners.
- Assists the Administrative Officer/ Finance/Budget Officer (s) in the reviewing and issuance of allotments.
- Verifies accuracy of input data, ensuring consistency of data in previous allotments to new allotments issued.
- Reviews draft reports, verifying overall accuracy, consistency and uniformity in the presentation, and ensuring comprehensiveness and compliance with the format prescribed by the GEF Secretariat; cross-checks consistency of figures in tables with the text of the reports, and verifies references to other reports and documents, bringing errors to the attention of the Administrative/Finance/Budget Officer(s) concerned; ensures that all necessary corrections are incorporated in the reports; coordinates with other finance and budget staff on related issues during preparation of budget reports.
- Provide guidance and training to Executing Agencies on financial reporting as per the project cooperation agreement with those agencies, and on the templates to be used for meeting these reporting requirements.
- Assist in the follow-up on outstanding financial and technical reports with the executing agencies.
- Track circulation of new project internalizations and all projects revisions through UNEP clearance and approval process.
- Verifies and prepares payments to third parties, commercial entities, and individuals.
- Reviews incoming payment instructions with regard to banking details and sources of funds.
- Prepares payments for final disbursement by Cashier.
- Dispa