Receptionist (2-month Contract)

Company Description**
Make an impact at a global and dynamic investment organization**

When you invest your career in CPP Investments, you join one of the most respected and fastest growing institutional investors in the world. With current assets under management valued in excess of $500 billion, CPP Investments is a professional investment management organization that globally invests the funds of the Canada Pension Plan (CPP) to help ensure long-term sustainability. The CPP Fund is projected to reach $3 trillion by 2050. CPP Investments invests in all major asset classes, including public equity, private equity, real estate, infrastructure and fixed-income instruments, and is headquartered in Toronto with offices in Hong Kong, London, Luxembourg, Mumbai, New York City, San Francisco, São Paulo and Sydney.

CPP Investments attracts and selects high-calibre individuals from top-tier institutions around the globe. Join our team and look forward to:

- Diverse and inspiring colleagues and approachable leaders
- Stimulating work in a fast-paced, intellectually challenging environment
- Accelerated exposure and responsibility
- Global career development opportunities
- Being motivated every day by CPP Investments’ important social purpose and unshakable principles
- A deeply rooted culture of Integrity, Partnership and High Performance

If you share a passion for performance, value a collegial and collaborative culture, and approach everything with the highest integrity, here’s an opportunity for you to invest your career at CPP Investments.

**Job Description**:
Reporting to the Office Manager, the Receptionist is a customer service oriented professional responsible for greeting and orient employees and visitors, going through answering incoming calls, meeting room management and help on other tasks related to the office day-by-day. In this position and through the delivery of these services, the Receptionist will reinforce CPP Investments' position as a global investor and will strongly reflect our Guiding Principles of Integrity, Partnership, and High Performance.

**_
Role-Specific Accountabilities_**
- Greet, receive, and register all visitors and notifies host(s) to ensure a service delivery designed to improve the productivity and effectiveness of our guests and meetings; all actions are discreet in nature such that the visitor feels confident that their presence and meeting content has been managed with the appropriate focus on confidentiality. Will also be responsible for maintaining an uncompromising level of cleanliness which promotes a welcoming, safe, and hospitable environment. Issues and retrieves visitor passes (QR codes for the building) and temporary access cards to employees based on established procedures.
- Manage meeting room spaces effectively and efficiently by overseeing scheduling daily and coordinating resources as required. Help with bookings, set up and cleanup of meeting rooms, supervising Cleaning/Tea Lady support (including specific trainings for them and asking to observe sustainable actions collecting and send for recycling plastic bottles, coffee pods and others). Will observe and maintain an uncompromising level of cleanliness, promoting a welcoming, safe, and hospitable environment for employees and visitors.
- Help with general office maintenance, escorting maintenance vendors for HYVAC, IT Room (FM200, HYVAC, no break), printers, water and air filters, plants, coffee machine, fire extinguishers, shredder, Security Cameras and conduct small repairs (lamps/bulbs change, leaking, etc).
- Purchasing of office supplies (stationery, coffee pods, beverages, COVID PPEs and others). That includes ordering, receiving it, cleaning, stocking and monitor quantities, asking for a refill of supplies when necessary.
Work on invoice processing: receiving, coding, asking for internal approvals (OM & specific area approvers), scan, fill respective spreadsheet, sent to accountants and internal AP’s (Finance department).

**Qualifications**:

- Professional personal presentation and conduct
- Must be customer focused with a desire to exceed customer expectations
- Proven ability to work independently as well as to perform effectively in a team environment
- Strong organizational and time management skills; ability to multi-task and work well under pressure
- Strong attention to detail and accuracy with ability to perform tasks correctly on a consistent basis
- Ability to handle multiple tasks at once.
- Must be punctual and have flexibility for extended work hours (morning and afternoon/evening).
- Must also be willing to work overtime as required.
- Exemplifies our Guiding Principles of Integrity, Partnership and High Performance

Problem Solving:

- Strong problem solving and have conflict resolution skills, being pro-active, responsive, reliable, adaptable, self-motivated, time flexible and a team player in order to fit into a variety of roles to meet the requirements of the organi