Executive Assistant

The Executive Assistant (EA) serves as a strategic partner to both the CEO and CTO, providing high-level administrative, operational, and communications support. This role requires exceptional relationship management, emotional intelligence, impeccable English proficiency, and the ability to operate with excellence in a fast-paced, high-growth, and rapidly evolving environment. The EA will ensure seamless coordination across priorities, deliver flawless execution on complex tasks, and contribute meaningfully to internal and external executive visibility.

This position is remote, with the expectation that you can come into our Bauru office as needed.

Duties & Responsibilities

• Manage and prioritize calendars, inboxes, and communication streams for two C-level executives, balancing shifting priorities and complex schedules.
• Coordinate meeting agendas, prepare structured notes, track follow-up actions, and maintain clear documentation of decisions and next steps.
• Provide analytical and operational partnership by helping executives optimize time, reduce friction, and stay focused on strategic outcomes.
• Prepare polished, error-free presentations, decks, and reports for board meetings, investor updates, internal leadership forums, and external events.
• Support aspects of the executives' LinkedIn presence, including message monitoring, outreach triage, drafting and/or briefing responses.
• Research, plan, and book domestic and international travel, accommodations, and restaurants.
• Support logistics for conferences, speaking engagements, off-sites, and complex multi-day itineraries across the US and Brazil.
• Partner closely with operational, technical, and people teams to ensure alignment and continuity across projects and priorities.
• Execute special initiatives such as internal communications, company events, marketing content, and ad hoc strategic projects.
• Maintain the highest level of discretion and confidentiality across all matters, including those spanning both business and personal domains.
• Embrace variable working hours as needed during high-intensity cycles (fundraising, board prep, product launches, strategic sprints).
• Demonstrate resilience, agility, and a growth mindset; adapting quickly as priorities shift and maintaining organized, transparent documentation.

Who You Are

• 2+ years supporting C-suite or senior executives, ideally in a fast-paced or high-growth environment.
• Exceptional English communication skills; written, verbal, and interpersonal.
• Strong proficiency with Google Workspace, Notion, Slack, Zoom, and social media platforms.
• Impeccable attention to detail and the ability to manage competing priorities with accuracy and discretion.
• Strong organizational, analytical, and project execution skills; proactive and solutions-oriented.
• Experience creating polished content and coordinating events/meetings (preferred but not required).
• Comfortable working with international teams and adapting to shifting needs or flexible hours (preferred but not required).

Benefits & Perks

• Monthly healthcare stipend to support your personal health and wellness needs.
• High-growth environment with meaningful opportunities to expand your role, skill set, and career trajectory.
• Strong company culture with frequent team events, celebrations, and cross-team gatherings that keep us connected and energized.
• Flexible remote work environment, with the ability to be in our Bauru office when needed.
• Opportunities to lead special projects across operations, culture, communications, and events.

Job Type: Full-time

Pay: R$8, R$11,000.00 per month

Language:

• English (Required)