Executive Assistant

About the client:
Our client is a U.S.-based company that manages and operates multiple portfolio companies. The team is small, fast-moving, and highly execution-focused, with a strong emphasis on attention to detail, reliability, and adding value in every interaction.

About the role:
We are looking for a highly reliable and experienced
Executive Assistant
to support leadership. This role requires someone who is proactive, detail-oriented, tech-friendly, and comfortable working with different personalities and priorities.

The ideal candidate has direct experience supporting executives, thrives in a fast-paced environment, and can operate independently with minimal oversight. Flexibility, discretion, and strong judgment are key to success in this role.

What you'll be doing:

• Providing high-level administrative and project coordination support to the executive.
• Managing inboxes and calendars with accuracy and strong prioritization.
• Scheduling and coordinating internal and external meetings.
• Drafting and managing correspondence and communications on behalf of the executive.
• Preparing and managing eSignature documents and ensuring completion.
• Initiating purchases, orders, and subscriptions as required.
• Booking travel and accommodations, tracking expenses, and finding cost-effective options.
• Planning and coordinating team events, off-sites, and internal initiatives.
• Supporting multiple stakeholders and managing different working styles and personalities.
• Maintaining documentation, tasks, and workflows using tools like Notion.
• Remaining available after hours for urgent matters when required.

Who are we looking for?

• 3+ years of experience managing multiple priorities and stakeholders simultaneously.
• Strong attention to detail with minimal margin for error.
• Highly reliable, consistent, and accountable.
• Tech-friendly and quick to learn new tools and systems.
• Comfortable working independently in a remote environment.
• Excellent written and verbal English communication skills.
• Adaptable, proactive, and solutions-oriented.
• A degree is not required, but an educational background is a plus.
• Strong "life experience" and sound judgment are highly valued.

Position:
Executive Assistant

Remote Status:
Fully Remote

Preferred Location:
Global

Working Hours:
9 am to 5 pm MST

Holidays:
US Federal Holidays

Salary:
USD USD 1200 per month

Internal Job ID:
1042