Executive Virtual Assistant

2 semanas atrás

Brasil Snaphunt Tempo inteiro US$60.000 - US$80.000 por ano

The Offer

  • Competitive Pay in USD (or other currency, crypto) – This can include local taxes, etc.
  • Paid Time Off & Local Holidays – Instead of US holidays, we accommodate local public holidays.
  • Performance-Based Bonuses – work load and end-of-year bonuses.
  • Professional Development – potential for long-term growth within the organization.

The Job

This position is for LATAM candidates only.

Key Responsibilities:

Professional Support

  • Manage and triage all email inboxes: draft responses, flag action items, archive distractions.
  • Own the calendar: schedule meetings, prep agendas, add buffers, and prevent conflicts.
  • Shadow during work sessions to capture to-dos, create follow-ups, and ensure alignment across team priorities.
  • Track daily and weekly commitments; follow up with internal and external stakeholders.
  • Coordinate across multiple time zones and workstreams with precision.
  • Conduct strategic research (vendors, tools, leads, contacts, platforms) and summarize findings.
  • Maintain internal documentation and SOPs to streamline repetitive tasks.
  • Work cross-functionally with project managers, performance marketers, and external partners.

Personal Support

  • Plan and manage personal calendar including social events, dinners, and key life dates.
  • Research and book restaurants, events, and experiences that match personal preferences.
  • Coordinate travel: flights, hotels, reservations, itineraries, backup plans, and contingencies.
  • Manage special projects: gift sourcing, household admin, subscriptions, or anything life throws at the executive.

Final Note:

This role is for someone who enjoys being indispensable. You'll be the operational engine behind a fast-moving business leader — helping them stay focused, make better decisions, and execute flawlessly across work and life. If you're driven, detail-obsessed, and love the idea of being the person who "just makes it all happen," this is your role.

The Profile

Must-Have Qualifications:

  • 2 years of experience supporting an executive, founder, or senior leader, or work as project manager
  • Exceptional written and verbal communication skills in English.
  • Highly proficient in the Google ecosystem (Docs, Sheets, Calendar, Gmail, Meet).
  • Demonstrated experience managing complex schedules, inboxes, and follow-up tasks.
  • Strong research and synthesis skills — able to go deep and present clear options.
  • Quiet, distraction-free workspace with strong internet connection.

Key Traits We're Looking For:

Proactive — You see what's missing and fix it without being asked.

Hyper-Organized — You turn chaos into systems and complexity into clarity.

Discreet — You'll handle sensitive data and private matters with full confidentiality.

Adaptable — You pivot quickly and handle ambiguity with ease.

Trustworthy — You are the kind of person who always delivers and never drops the ball.

The Employer

Our client is seeking a highly capable, intuitive, and detail-obsessed Executive Virtual Assistant to support the Managing Director of a high-performing digital agency.

  • Virtual Assistant

    2 semanas atrás

    Brasil Simera Tempo inteiro

    A Virtual Assistant (VA) provides remote administrative, operational, and sometimes creative support to individuals, entrepreneurs, or businesses, enabling them to manage daily tasks efficiently and focus on higher-value priorities.Pay: R$8,582.27 - R$18,528.05 per month

  • Virtual Medical Assistant

    3 semanas atrás

    Brasil Care VMA Health Tempo inteiro

    **Care VMA Health is Hiring Urgently Virtual Medical Assistant (Portuguese Speaker)****Work Location: Remote****Role Description**:This is a remote role for a Billingual Virtual Medical Assistant - (English & Portuguese). As a Virtual Medical Assistant, you will provide comprehensive administrative support to healthcare professionals, including scheduling...

  • Virtual Medical Assistant

    1 semana atrás

    Brasil Care VMA Health Tempo inteiro

    **Care VMA Health is Hiring Urgently Virtual Medical Assistant (Spanish Speaker)****Work Location: Remote****Role Description**:This is a remote role for a Billingual Virtual Medical Assistant - (English & Spanish). As a Virtual Medical Assistant, you will provide comprehensive administrative support to healthcare professionals, including scheduling...

  • Virtual Assistant

    1 semana atrás

    Brasil Ai Brokers Tempo inteiro

    We're looking for a full-time virtual assistant to join our growing team. This is a research and data entry role paying $6.50/hr. USD. No real estate experience required, but you must be detail-oriented, organized, and tech-savvy. We operate in a fast-moving environment and rely heavily on AI tools, so the ideal candidate is resourceful, reliable, organized,...

  • Virtual Assistant

    Há 6 dias

    Brasil Ai Brokers Tempo inteiro

    We're looking for a full-time virtual assistant to join our growing team. This is a research and data entry role paying $6.50/hr. USD. No real estate experience required, but you must be detail-oriented, organized, and tech-savvy. We operate in a fast-moving environment and rely heavily on AI tools, so the ideal candidate is resourceful, reliable, organized,...

  • Administrative assistant

    1 dia atrás

    Brasil Virtual Latinos Tempo inteiro

    Join the Virtual Latinos Community! With over 1300+ Latino Virtual Professionals that are part of our community and collaborating with our 750+ clients and counting , Virtual Latinos stands out as the first American company connecting exceptional virtual professionals from Latin America with small businesses and entrepreneurs across the US, Canada, and...

  • Virtual Assistant

    2 semanas atrás

    Brasil We Clone You Tempo inteiro US$300 - US$600 por ano

    We Clone You is a leading virtual assistant company that specializes in providing virtual assistance to empower businesses of all sizes with world-class virtual assistance. We are currently looking for a motivated Virtual Assistant with expertise as a video editor to join our client's team and take their operations to the next level. In this role, you will...

  • Administrative Assistant

    Há 6 dias

    Brasil Virtual Latinos Tempo inteiro

    Join the Virtual Latinos CommunityWith over 5,000+ VA's hired that are part of our community and 2,500+ companies helped , Virtual Latinos stands out as the first American company connecting exceptional virtual professionals from Latin America with small businesses and entrepreneurs across the US, Canada, and beyond.Within our community, 10+ new job...

  • Administrative Assistant

    2 semanas atrás

    Brasil Virtual Latinos Tempo inteiro

    Join the Virtual Latinos CommunityWith over 5,000+ VA's hired that are part of our community and 2,500+ companies helped , Virtual Latinos stands out as the first American company connecting exceptional virtual professionals from Latin America with small businesses and entrepreneurs across the US, Canada, and beyond.Within our community, 10+ new job...

  • Administrative Assistant

    2 semanas atrás

    Brasil Virtual Latinos Tempo inteiro

    Join the Virtual Latinos Community With over 5,000+ VA's hired that are part of our community and 2,500+ companies helped , Virtual Latinos stands out as the first American company connecting exceptional virtual professionals from Latin America with small businesses and entrepreneurs across the US, Canada, and beyond. Within our community, 10+ new job...