Administrative Assistant

1 semana atrás

Santa Catarina, Brasil Talent Global LLC Tempo inteiro US$104.000 - US$130.878 por ano

Job Title: Administrative Assistant

Location: Remote (Eastern Time Zone)

Schedule: 9 am - 5 pm EST. Full-time (8 hrs/day)

About the Role

We're looking for a data-driven, highly organized Executive Assistant who excels in spreadsheets, lives in Airtable, and learns fast.

You'll keep operations running smoothly, support light social media tasks, and manage a large portfolio of 1,000+ domains with care and accuracy. This work is data-driven and process-heavy, so excellent English, attention to detail, and quick learning are essential.

Responsibilities:

  • Own day-to-day organization across Google Sheets/Excel and Airtable (tracking, cleanup, reporting, dashboards).
  • Keep projects moving: scheduling, reminders, follow-ups, documentation, and process checklists.
  • Support social media management (scheduling posts, light copy, basic analytics, coordinating assets.
  • Run social media outreach by actively messaging prospects on various social media platforms.
  • Manage 1,000+ domains: maintain inventory, track renewals/auto-renew, handle transfers, liaise with registrars.
  • Finding potential buyers of the domains.
  • Prepare simple reports and summaries for leadership; flag risks or anomalies early.
  • Maintain neat, searchable records and SOPs so the team can find anything quickly.
  • Handle confidential information with discretion.

Qualifications:

  • C2 English Level: Excellent written and spoken English; clear, concise communication.
  • Strong skills in Airtable and spreadsheets (filters, lookups, pivot tables, data cleanup).
  • Proven organizational chops: you love checklists, templates, and tidy databases.
  • Comfort with domain management concepts (registrars, renewals, WHOIS, DNS).
  • Training provided if needed.
  • Basic social media know-how (e.g., Buffer/Hootsuite/Meta Business Suite) and simple analytics.
  • Tech-savvy and a fast learner, able to pick up new tools and processes quickly.
  • 1-3+ years in an EA/Operations/Coordinator role (or equivalent).
  • Macbook is required

Payment is in USD.

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