Executive Assistant

Company Overview

BotCity is building the future of automation with the Governance Platform for Python automations and AI Agents. We empower enterprises to innovate at scale by bringing governance, control, and observability to every automation project.

We recently raised a 12 million dollar Series A led by Four Rivers with participation from Y Combinator, SoftBank, and industry leaders such as Lew Cirne from New Relic, Rod Johnson from SpringSource, and Walter Kortschak from Summit Partners and Firestreak Ventures.

With more than one thousand customers in more than seventy countries and recognition by G2 as one of the world's top twenty five emerging platforms, BotCity is scaling fast. We are a global remote team across the US and LATAM and value impact, autonomy, and excellence.

Role Overview

The Executive Assistant will be instrumental in ensuring that key priorities for BotCity's growth are flawlessly executed, encompassing calendar mastery, diligent follow-through on deadlines, comprehensive travel coordination, and ensuring investor and board readiness. We are seeking an individual who operates at founder speed, brings calm structure to high complexity, writes clearly in both Portuguese and English, and possesses the flexibility to manage chaos and anticipate needs. This role will report to the CEO.

Responsibilities

• Own the CEO calendar with prioritization, buffers, and preparation windows;
• Support CEO on professional matters and as a personal assistant
• Build daily and weekly planning rituals with simple and reliable structure
• Prepare meeting briefs with context, goals, and suggested next steps
• Capture decisions and actions and maintain a living tracker of follow ups
• Support investor and board interactions with logistics and materials
• Orchestrate domestic and international travel with one-page itineraries
• Maintain Notion hubs and shared drives with clean and organized structure
• Coordinate small events and side meetings when needed
• Handle sensitive information with discretion and confidentiality
• Manage and coordinate maintenance for Campinas and São Paulo offices.
   

Required Qualifications

• Proven experience supporting founders or senior executives in fast-paced environments
• Excellent written and spoken Portuguese and English
• Mastery of Google Workspace, Notion, Slack, and scheduling tools
• Strong organization and attention to detail with a double-check habit
• Ability to anticipate needs and resolve conflicts
• Comfort working across Brazil and US time zones
• Experience working with MS Office/Excel, Google Suite, Notion, Slack.
• Ability to travel as needed to support events, visit customers, and meet the team.
• Portuguese - Fluent.
• English - Fluent.

Preferred Qualifications

• Experience supporting investors and boards
• Prior experience in an early-stage, high-growth, and fast-paced startup environment.
• Experience planning travel and conferences
• Ability to build simple processes that scale without bureaucracy
• Experience in high-growth startups
• Spanish - Advanced