IT Procurement Administrator

About Us

Airswift is the leading workforce solutions provider to the STEM industries. For over 40 years Airswift has been transforming lives through the provision of international workforce solutions to STEM industries. Today, we are an integrated team of over 900 employees across 37 countries, supporting over 8,000 contractors globally.

We are a people business – we transform lives through the world of work. We care about wellbeing, community engagement and our planet – we plant a tree for every person placed in a job globally We have a passion for growth, including investing in the development of our people.

We support professionals looking for jobs with exceptional firms in the technology, construction and engineering sectors.

Role Description

We are seeking a proactive and detail-oriented IT Procurement Administrator to support the IT department in managing third-party vendors, ensuring compliance with IT standards, and driving operational efficiency. This role is pivotal in maintaining strong supplier relationships, overseeing risk and compliance processes, and supporting procurement and security initiatives across the business.

The post holder will work alongside global colleagues in supporting the business and would be expected to work across multiple time zones, on a per-project basis. This position provides exposure to a broad range of IT-related projects and activities, and new technology introductions to the business.

Principle Accountabilities:

Vendor & Supplier Management

• Manage relationships with third-party vendors delivering core IT solutions to Airswift.
• Oversee the supplier onboarding process.
• Ensure vendor compliance with contractual obligations and agreed SLAs.
• Collaborate with suppliers to identify cost savings and eliminate inefficiencies.
• Proactively monitor contract expiry dates to ensure timely re-negotiation and renewals.
• Developing and implementing streamlined procurement processes for technology expenditure, ensuring consistent management of both new and renewal spending.
• Track and analyze supplier performance using Excel and dashboard reporting tools.
• Working in collaboration with the Quality Dept, provide regular ISMS performance reports for the Group IT Director and other stakeholders.
• Monitor user access and IT licenses, ensuring timely deactivation of unused accounts.

IT Risk & Compliance

• Oversee the IT Risk Management process. Including maintaining the Risk Register, coordinating Risk Review meetings, and monitoring risk treatment plans to ensure that these are deployed by the Risk Owners in a timely manner.
• Identify and escalate potential risks in service delivery, performance, or spending that may impact IT or the wider business.
• Lead the implementation and maintenance of policies and procedures aligned with ISO27001 standards.

Procurement & Budget Management

• Support the development and implementation of streamlined procurement processes for IT expenditure.
• Manage supplier costs in line with the IT budget and ensure transparency for cross-charging business units for usage.
• Handle contract renewals for key IT services, ensuring cost-effective and aligned solutions.

Security & Awareness

• Assist the Bids team with security questionnaires and compliance documentation.
• Lead internal security awareness initiatives, including phishing campaigns and "Did You Know?" updates.
• Lead the implementation and maintenance of relevant policies and standard operating procedures in line with ISO27001 requirements.
• Develop and maintain training materials for the Information Security Management System (ISMS) and requirements of ISO27001.

Innovation & Collaboration

• Work closely with internal stakeholders to promote innovation within the technology ecosystem.
• Communicate relevant technology and security updates to the business to drive adoption and best practices.
• Collaborate with the Quality Dept on matters relating to ISO27001 compliance and opportunities for improvement, such as those identified through internal audits.

Skills, Knowledge, and Experience:

• Proven experience in IT administration, vendor management, or procurement support.
• Strong understanding of IT compliance frameworks, particularly ISO27001 would be ideal.
• Proficiency in Excel and dashboard reporting tools.
• Excellent communication and stakeholder management skills.
• Analytical mindset with a proactive approach to problem-solving.
• Experience with contract negotiation and supplier onboarding is a plus.

What we can offer you

• Attractive monthly base salary + performance bonus.
• Genuine career progression opportunities, either locally or globally
• World-class training programmes and development opportunities.
• Virtual Onboarding Events exclusively for new hires.
• Team driven environment, supportive culture with a focus on work-life balance.
• Career breaks available after one year.
• Real time recognition through our employee reward platform.
• Mental Health First Aiders to signpost you to support when you need it.
• Yearly destination trips as part of our High Flyers program (Dubai, Buenos Aires, etc…)
• Charity days for various important causes, such as Relay for Life and Earth Day.

Our Core Values:

• Growth - In life and business, one must grow to flourish and achieve high ambitions. Growth requires change, challenge, risk and sacrifice - we will always choose growth.
• Life – Above all else, we value life. The quality of life, both in and outside of work, profoundly influences our well-being and our impact on the world.
• Excellence - We deliver, holding ourselves accountable for results. Our customers see excellence in everything we do.
• Integrity - We are ethical, open, honest and authentic. People trust us to do the right thing for the right reason.

Visit our website and social media to find out more - 

Disclaimer
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Diversity & Inclusion
At Airswift, we believe that diversity is critical to our success and makes us a great place to work.  We are committed to building an equal opportunity workplace, the more inclusive we are - the better our work will be.

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