Office Manager

About the Team

ACCEL Schools is seeking a friendly, energetic and ethical School Office Manager to manage all office functions and act as the first point of contact for students, parents and the general public interested at Western Toledo Preparatory Academy at Spring Meadows in Toledo, Ohio.

Be part of the difference at Western Toledo Preparatory Academy at Spring Meadows  Western Toledo Preparatory Academy at Spring Meadows is a public charter school in the Toledo/Holland area. We are a small, close-knit school where every student is known, valued, and supported. With technology-enhanced classrooms, engaging esports opportunities, and a nurturing learning environment, we ensure that students build confidence, develop key skills, and prepare for success in high school and beyond.

About the Opportunity:

The School Office Manager reports to and works collaboratively with the Principal to receive inquiries about the school, maintain accurate student records, assist with human resource needs, and fulfill all clerical needs.  All duties are carried out in full compliance with Federal Educational Records Privacy Act (FERPA) regulations. 

The School Office Manager will:

Work with school leadership to meet goals, create a welcoming and team-oriented atmosphere, and build an open and honest culture in line with company values.Manage school-wide phone, email, and in-person communications including:Answer phonesGreet/direct visitors and students arriving at the officeImplement registration, badging and visiting procedures for parents and guestsHelp create and distribute school newsletters, surveys, and other notificationsAssist with school events such as Parent Orientation, Open House, school outings, and field tripsEnsure a clean and welcoming environment is maintainedSupport student enrollment goal and retention processes including:Participate in information sessionsProduce welcome packets and mailersConduct tours and student/parent orientationsInput student and staff data into the appropriate systemsRequest and obtain records for newly enrolled studentsAchieve compliance with all federal, state, local and school student record-keeping requirements such as to:Ensure 100% on-time and complete daily attendance submissionsComplete all required steps of the truancy processProcess student withdrawalsPrepare and maintain transcriptsFulfill records requests within policy guidelinesEstablish and maintain student cumulative files and other records securely and confidentially per federal, state and local regulationsParticipate in annual student record auditsPerform administrative support functions such as:Preparing reportsFilingProcessing incoming and outgoing mail and packagesCoordinating meetings and eventsMaintaining calendarsMaintain appropriate levels of office supplies and other material inventoryLog and report issues pertaining to office equipment, technology, custodial, and facilitiesMaintain up-to date transportation logs and coordinate with transportation officer and vendor as neededMaintain meal count lists and communicate monthly food calendarsEnsure timely and accurate completion of human resource processes including:I-9 verification for new hiresWeekly time & attendance submissions for 100% of staffOffboardingActively participate in school staff meetings, committee meetings and professional development eventsPerform other duties as assigned

About You:

Associate's degree; Bachelor's degree preferredMinimum two (2) years' office management experienceHigh proficiency in Microsoft Office products (Excel, Word, Outlook, PowerPoint)Experience learning and mastering new computer programsHigh quality written and verbal communication skillsExcellent organization and time management skillsAbility to work independently and contribute to a teamProfessional, punctual and self-motivatedUnderstanding and ability to manage confidential informationAbility to lift 25 lbs.Ability to pass federal and state criminal background checks (FBI/BCI)Experience working in an education setting preferred

About Us

"We believe that every child should be able to be anything they want in life, regardless of their birthplace and circumstances." – Ron Packard, CEO & Founder

ACCEL Schools is a network of 80+ high-performing, public charter schools serving PK-12 students. We proudly advocate for school choice and work to address educational inequities throughout the United States. Our schools are inclusive and widely differ to reflect the unique values of the many urban, suburban, and rural communities we serve. Our brick-and-mortar, virtual, and hybrid schools specialize in closing educational gaps and offer innovative models such as career-technical education, sports training, bilingual programming, and more. We have been recognized and praised by legislators, authorizers, and researchers for providing exceptional education options to students in historically under-resourced communities.

We offer the following benefits:

Compensation

The annual starting salary for this position is $43,888.  Factors which may affect starting pay within this range may include geography/market, skills, education, experience and other qualifications of the successful candidate.

Life benefits – time & peace of mind

Paid time offRetirement contributionsOptional Basic Life and AD&D insuranceVoluntary life insurance (employee, spouse, child)Discounted childcare at Early Learning Academies locations

Health benefits – stay well & thrive

Medical, dental, and vision insuranceEmployee Assistance ProgramVoluntary short-term disability insuranceVoluntary long-term disability insurance

Career benefits – keep growing

Career advancement opportunities throughout Accel Schools and our strong network of 4,000+ instructors and education professionals

EQUAL EMPLOYMENT OPPORTUNITY

It is our policy to abide by all federal, state and local laws prohibiting employment discrimination based solely on a person's race, color, religious creed, sex, national origin, ancestry, citizenship status, pregnancy, childbirth, physical disability, mental and/or intellectual disability, age, military status, veteran status (including protected veterans), marital status, registered domestic partner or civil union status, familial status, gender (including sex stereotyping and gender identity or expression), medical condition, genetic information, sexual orientation, or any other protected status except where a reasonable, bona fide occupational qualification exists.

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