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Accounting Assistant
3 semanas atrás
About the Role
The Accounting Assistant will support day-to-day financial operations, ensuring accuracy, compliance, and timely reporting. The ideal candidate will have experience working with UK clients and a solid understanding of UK accounting systems, processes, and standards.
You will work closely with our Finance team to maintain financial records, support month-end closing activities, liaise with suppliers, and help ensure the smooth running of all accounting functions.
Key Responsibilities
1. Financial Transactions
- Record daily financial transactions in the accounting system with accuracy and consistency.
- Assist with processing accounts payable (AP) and accounts receivable (AR).
- Ensure all invoices, receipts, bills, and payment documentation are complete, properly authorised, and filed.
- Support payment run preparation and supplier invoice checks.
2. Reconciliation & Reporting
- Perform bank reconciliations and investigate discrepancies in a timely manner.
- Assist in reconciling supplier statements and ensure any mismatches are resolved.
- Support preparation of regular financial reports, including P&L, balance sheet, cash flow summaries, and expense trackers.
- Contribute to month-end and year-end closing activities.
3. Auditing & Compliance
- Prepare and organise documentation for internal and external audits.
- Ensure compliance with UK accounting standards, relevant financial regulations, and company policies.
- Assist in maintaining proper VAT documentation and filing support.
4. Data Management
- Maintain accurate and up-to-date financial records, both digital and physical.
- Validate data accuracy across systems and flag inconsistencies proactively.
- Ensure audit trails are complete and easy to reference.
5. Communication & Collaboration
- Work closely with internal teams (Purchasing, Operations, Customer Support) to clarify financial queries.
- Communicate with suppliers regarding invoices, payments, and statement reconciliations.
- Support ad-hoc financial requests from management.
6. Administrative & Ad-Hoc Tasks
- Provide administrative support to the Finance team as needed.
- Assist with budgeting, forecasting inputs, and other financial analysis tasks.
- Participate in special projects that support Scriveiner's continued growth.
Qualifications & Experience
- Minimum 1 year of experience working with a UK client or within a UK accounting environment.
- Solid understanding of UK accounting processes (e.g., VAT, AP/AR workflows, reconciliations).
- Experience using accounting software (e.g., Xero, QuickBooks, Sage) is highly desirable.
- Strong proficiency in Excel (VLOOKUP, pivot tables, data cleaning).
- Familiarity with Amazon/e-commerce accounting is a plus but not required.
Technical Skills
- Knowledge of basic accounting principles and UK financial practices.
- Competence in bookkeeping, transaction processing, and reconciliation.
- Ability to interpret financial reports and identify inconsistencies.
- Strong organisational skills with excellent attention to detail.
- Ability to work with digital accounting tools and cloud-based systems.
Soft Skills
- Strong communication skills, both written and verbal.
- High level of accuracy and attention to detail.
- Proactive, reliable, and able to manage time effectively.
- Ability to work independently with minimal supervision.
- Strong sense of confidentiality and professionalism.
- Collaborative mindset with a willingness to support cross-functional teams.
