Client Service Team Lead

Client Service Team Lead | Remote | Luxury Travel

About FlyFlat

FlyFlat helps founders, investors, and executives book international business and first-class flights at unbeatable rates- often 30-80% below retail. We combine proprietary booking methods with 24/7 white-glove concierge service to make premium travel seamless.

We've grown from 12 to 66 people in just over a year, backed by Bessemer Venture Partners, and 5x'd our revenue year-over-year. We're at $22M+ ARR and growing fast. Our mission is to democratize premium travel and make first class accessible to those shaping the world.

Our clients- founders, investors, and executives from venture capital, family offices, private equity, and beyond- expect exceptional service delivered with speed, accuracy, and sophistication.

The Role

We're looking for an experienced luxury travel professional who combines search expertise, exceptional client communication, and leadership to deliver five-star service at scale.

You'll lead a team of Client Service Members while personally handling VIP and high-complexity clients. You'll own the complete client journey from intake through delivery, coach your team daily, and ensure every interaction reflects FlyFlat's commitment to effortless luxury.

What you'll do:

Client Service & Optimization

• Personally handle VIP, B2B, Investor, and Premier clients requiring industry experience and escalation tactics
• Master complex travel optimization using award programs, creative routing, and premium fare strategies
• Build polished quotes with clear reasoning, value explanations, and trade-off analysis
• Maintain 95%+ SLA adherence and 98%+ quote accuracy across your team's work

Team Leadership

• Lead and coach 3-5 Client Service Members with daily feedback and real-time problem-solving
• Supervise all client searches and communications during your shift
• Run weekly team reviews to improve search quality and communication
• Identify when team members need support or are ready for more complex work

Operational Excellence

• Ensure seamless handovers between teams and shifts
• Collaborate with Ticketing and Trip Fulfillment on bookings and confirmations
• Propose search optimizations and training improvements
• Handle escalations with empathy and confidence

What You Bring

Must have:

• 3+ years in luxury travel, premium concierge, or high-touch client service
• Deep expertise with Sabre GDS- you're proficient in flight search, fare rules, and creative routing
• Experience with mileage programs and premium booking methods
• Excellent written communication- your quotes are clear, polished, and reflect luxury standards
• Track record of meeting 95%+ SLA or quality standards
• Leadership or mentoring experience- you've coached others, even informally
• Calm under pressure- you prioritize effectively when requests pile up

Nice to have:

• Background in luxury hospitality or high-end concierge services
• Experience with VIP or high-net-worth clients
• Familiarity with workflow tools, mileage platforms, or CRM systems
• Passion for travel and miles & points optimization

You don't need to check every box- if you have 80% of the skills and the drive to learn, we want to hear from you.

Why FlyFlat

Clear growth path Your progression: Client Service Team Lead Concierge Manager Senior Manager Associate Director. We promote from within based on performance. You're not just executing- you're helping shape how FlyFlat's Client Service function scales globally.

Build, don't just execute We're implementing our concierge framework and career systems now. Your insights on search methodology, training, and client communication will directly influence how we work.

Real support

• Lead capable people who want to grow
• Partner with your Concierge Manager on team development
• Work with Process Management team to improve workflows
• Quarterly reviews with clear feedback and development focus

Work-life balance

• Predictable scheduling- you'll know your shift in advance
• Clean transitions between shifts
• Global team- talented colleagues across continents

What Success Looks Like

First 90 days: Lead your shift independently with 95%+ SLA adherence, handle VIP clients with confidence, begin coaching team members effectively, and achieve 98%+ quote accuracy.

Within 6-12 months: Consistently deliver quality metrics, build strong VIP client relationships, lead at least one initiative that improves search quality or team performance, and receive strong team sentiment scores.

Our Values

Customer Obsession - We win when our customers win

Urgency with Impact - Clients expect answers in minutes, not hours

Radical Candor - Honest, direct, respectful feedback builds trust

Ownership - If something breaks, we fix it

Relentless Excellence - Good enough is never enough

Why You'll Love This Role

This is perfect for someone who:

• Wants to work with founders, investors, and global business leaders
• Sees themselves at FlyFlat for years, building toward management roles
• Takes pride in delivering exceptional experiences and developing others
• Values coaching and building team capability
• Wants to master advanced travel optimization strategies

FlyFlat is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic.