Programme Assistant

Result of Service

The Programme Assistant reports to the Head of Brazil Office. He/She shall duly and timely perform his/her obligations, under this Terms of Reference. The consultant will work in close collaboration with the UN-Habitat's operational and technical teams.

Work Location

Rio de Janeiro, Brazil

Expected duration

Three (3) months with possibility of renewal

Duties and Responsibilities

Background The main mandate of the United Nations Human Settlements Programme (UN-Habitat) is to promote sustainable development of human settlements and policies conducive to adequate housing for all. Within this framework, UN-Habitat supports central and state governments, as well as local authorities and other partners, for the implementation of the Habitat Agenda, the 2030 Agenda with the Sustainable Development Goals and the New Urban Agenda. UN-Habitat helps the urban poor by transforming cities into safer, more inclusive, compact, integrated, resilient and connected places with better opportunities where everyone can live with dignity. It works with organizations at every level, including all spheres of government, civil society, and the private sector to help build, manage, plan and finance sustainable urban development. The Regional Office for Latin American and the Caribbean – ROLAC – is based in Rio de Janeiro, Brazil. The Agency puts emphasis in developing and managing activities in the host country. Indeed, for the past years, UN-Habitat has expanded its portfolio in Brazil by working with the three tiers of government to support the formulation and implementation of more effective, sustainable, participative, and socially fairer urban economic, social, and environmental policies. UN-Habitat and the Municipality of Rio de Janeiro have a long history of working together, especially in the city's favelas and communities. To properly implement the UN-Habitat projects with the Municipality, a Programme Assistant is required. Report to UN-Habitat Manager The Programme Assistant reports to the Head of Brazil Office, who will evaluate him/her. Responsibilities The Programme Assistant will support the implementation of the project, and its activities, with the following responsibilities: a) Provide administrative and logistical support for the planning, execution, and follow-up of project activities, including meetings, missions, and events. b) Assist in the preparation, organization, and consolidation of technical reports, presentations, and documentation for internal use and for external partners. c) Support the coordination and communication among stakeholders, including counterparts involved. d) Maintain updated records and filing systems related to project activities, ensuring timely documentation of results achieved. e) Perform other related duties as required to ensure effective implementation and monitoring of the project. The consultant will be responsible for completing all courses and training activities that are indicated to him/her by his/her supervisor. The security course BSAFE, from UNDSS, is required to be accredited during the first month of employment. The consultant will be responsible for his/her own security, so the person should get familiarized with United Nations security mechanisms and comply with them according to the Framework of Accountability for the United Nations Security Management System. Outputs/Work Assignment The Programme Assistant will support the implementation of a project in partnership with the Municipality of Rio de Janeiro. The Programme Assistant shall be paid a monthly allowance, upon presentation and approval by the Head of Brazil Office of monthly activities' report.

Qualifications/special skills

Education Required:
• Bachelor's degree in International Relations, Geography, Sociology, Law, Economics, Social Work, Social Sciences, or related fields is required, or additional three (3) years of relevant experience to the post, beyond the requirement. Work experience:
• Minimum four (4) years of experience in the above-mentioned fields of work is required.
• Experience in the social area and in supporting fieldwork, preferably in the public sector and in vulnerable areas, is desirable.
• Previous experience working in the United Nations is desirable. Skills:
• Good computer skills in Windows and Office packages and Web search engines are required.
• Good handling of online event and conference tools is desirable. Competencies
• Professionalism: Experience working in an inter-institutional environment, project management, monitoring-evaluation; approaches and strategies regarding good urban governance and local and regional development.
• Planning and organization: Professional approach to work, strong sense of responsibility, operate with minimal supervision; proven organizational skills and ability to manage a workload efficiently and within set deadlines.
• Communication: Ability to write clearly and effectively; listen to others, interpret messages correctly and respond appropriately; show openness in information sharing and keep everyone informed; solid abstract reasoning skills together with a proven capacity to write documents for diverse audiences.
• Teamwork: Ability to work with teams, demonstrate leadership, conflict management and consensus facilitation skills; ability to work in a multicultural and multi-ethnic environment, and to respect diversity; sensitivity to the main streaming of vulnerability; willingness and ability to work in difficult environments. Knowledge Management
• The person must know the processes, procedures, and norms of UN-Habitat, to guarantee an adequate quality of the activities described above, following the standards of the organization.
• The person will propose formats and procedures that allow the efficient implementation of the activities related to the project development.
• The person must know the file of the Office, work with it, and ensure its proper maintenance, accessibility for all staff, and due updating.
• The person will prepare databases related to the project running.
• The person will make sure that all relevant technical information will be adequately shared with the correspondent staff.
• The person will ensure that all produced material will be fit-for-purpose and delivered, in an organized way, for posterior consultation and use of the Agency.
• The person will only share the information produced with the team agency, assuring the privacy of the content.

Languages

• English and French are the working languages of the United Nations Secretariat, and Spanish is the working language of the Regional Office.
• For the post advertised, fluency in Portuguese is required. Working knowledge of English is desirable.

Additional Information

Travel details: Not Applicable. Remuneration SB-3/3– BRL: 6, net amount) UNDP Brazil Salary Scale Notes Appointment against this post is on local basis and only nationals from Brazil or external candidates who hold a permanent visa in Brazil may apply. The extension of this contract is subject to availability of funds and/or performance. Any contract extension is not automatic. It is required for all the curricular information to be inserted in the system, which may take a few hours. Only complete applications in English will be considered. All applications will be treated with the strictest confidence. Due to the volume of applications received, receipt of applications cannot be acknowledged individually. Only short-listed applicants will be contacted. Applications should be submitted through INSPIRA and must include all documents required at the system, please be ready to include the following information at the "Candidate Profile" (CP) at Inspira:
• Cover memo (maximum 1 page)
• Educational Background (incl. dates)
• Professional Experience (assignments, tasks, achievements, duration by years/ months)
• Expertise and preferences regarding location of potential assignments
• Other Experience and Expertise (e.g. Internships/ voluntary work, etc.) * * Please note that Internships, self-employment and part-time count as 50%. In addition to it, note experience not relevant to the position will not be considered. All applications should be submitted to: Inspira UN-HABITAT does not charge a fee at any stage of the recruitment process. If you have any questions concerning people or companies claiming to be recruiting on behalf of these offices and requesting the payment of a fee, please contact:

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.