Financial Management Clerk

Job Description
Background
As all countries around the globe are seeking new ways to address complex and interconnected challenges such as shocks from crises, economic stagnation, inequality and poverty, providing access to clean and affordable energy, protect the environment, or mitigating and adapting to climate change, UNDP aims to develop integrated responses to these issues.

UNDP is the knowledge frontier organization for sustainable development in the UN Development System and serves as the integrator for collective action to realize the Sustainable Development Goals (SDGs). In addition to multilateral and bi-lateral partnerships, UNDP provides countries with specialized integrated technical services for eligibility assessment, programme/project formulation and implementation, capacity development, policy advice, technical assistance, training and technology transfer, mobilization of co- financing, implementation oversight, results management and evaluation, performance-based payments and knowledge management services.

The UNDP Country Office (CO) in Brazil is a key development partner of the Brazilian government and supports national and sub-national public and private sector institutions and civil society to achieve a more sustainable and inclusive society by strengthening democratic institutions, improvement of governance effectiveness, reduction of poverty and inequalities and addressing climate change and biodiversity issues.

In aligning the organizational resources behind its strategy, the Country Office (CO) functional structure comprises three main areas, the management support functions, Programme team and Operations Team. The Operations Team is composed of Human Resources (HR), Finance, Joint Operations Facility - JOF (Procurement and Travel), ICT, and General Administration / Logistics units, all of which are responsible for quality assurance for the implementation of UNDP policies and procedures in these operational functions.

The Operations team has an instrumental role in transforming the effectiveness of UNDP Brazil by formulating a comprehensive service delivery platform to deliver operations solutions for all UNDP programmes and projects as well as coordinate operations services and their potential expansion to UN System Joint Operations Facility.

Duties And Responsibilities
The Financial Management Support will support the Finance Unit's activities as follows:

Provide Financial Operations Support

• Assist in creating invoices
• Ensure updates, monitor approvals, and execution of financial processes in Quantum
• Register revenue for all services rendered by UNDP in the Agency Service Portal (ASP)
• Support the focal point for bank-related activities (e.g., scheduling, withdrawals)

Provide Internal and External Service Support

• Respond to internal and external inquiries regarding payment processes and suppliers
• Provide customer service and clarification on financial procedures
• Manage Finance Unit email accounts for payment processing

Support Financial Monitoring and Reporting

• Assist in monitoring and analyzing payment reports using Excel, Dashboards, and SharePoint
• Perform other finance-related tasks as required

Support Knowledge Management

• Support knowledge building and sharing within the Country Office (CO)
• Participate in training sessions for operations and project staff on finance-related topics
• Contribute to knowledge networks and communities of practice

Support Client Service for Projects and Agencies

• Provide tailored financial support to projects and agencies, ensuring compliance with UNDP procedures
• Act as a liaison between finance and project teams to resolve issues and ensure timely processing

The incumbent performs other functions within their functional profile that they consider necessary for the efficient functioning of the project.

Institutional Arrangement
Under the guidance of the Operations Manager and direct supervision of the Finance Analyst, the Financial Management Clerk works in close collaboration with the operations, programme and projects' staff in the Country Office (CO) and with UNDP HQs staff to exchange information and ensure consistent service delivery.

Competencies
Core Competencies
Core Competencies

Achieve Results

• LEVEL 1: Plans and monitors own work, pays attention to details, deliver quality work by deadline

Think Innovatively

• LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously

• LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt With Agility

• LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act With Determination

• LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage And Partner

• LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity And Inclusion

• LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies
Business Management / Customer Satisfaction/Client Management

• Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs. Provide inputs to the development of customer service strategy. Look for ways to add value beyond clients' immediate requests. Ability to anticipate client's upcoming needs and concerns.

Business Management / Monitoring & Evaluation

• Ability to systematically monitor results of strategies, programmes, and activities with a view to make sure that they are being implemented effectively; Ability to provide managers and key stakeholders with regular feedback and reporting on the consistency or discrepancy between planned activities and programme management and results. Ability to make independent judgment of the management and results of strategies, programmes and activities based on set criteria and benchmark, keeping in mind the needs and concerns of client, current and upcoming. Knowledge and understanding of monitoring and evaluation frameworks, concepts, methodologies, systems, processes, and tools. Ability to make an independent judgement based on set criteria and benchmarks. Ability to anticipate client's upcoming needs and concerns.

Business Management / Communication

• Communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience. Ability to manage communications internally and externally, through media, social media and other appropriate channels

Business Management / Working with Evidence and Data

• Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making.

Business Management / Risk Management

• Identify and organize action around reducing, mitigating and proactively managing risks

Ethics / UN policy knowledge - ethics

• Knowledge and understanding of the UN Staff Regulations and Rules and other policies relating to ethics and integrity

Partnership management / Relationship management

• Ability to engage with a wide range of public and private partners, build, sustain and/or strengthen working relations, trust and mutual understanding

Required Skills And Experience
Min. Education requirements:

• Secondary Education is required.
• Specialized certification in Accounting and/or Finance is desirable.
• A university degree (bachelor´s degree) in Finance, Accounting or equivalent will be given due consideration, but is not a requirement.

Min. Years Of Relevant Work Experience

• Candidates with a University Degree (Bachelor's degree) in a relevant experience are not required to have experience.
• Candidates with a Secondary Education Diploma must have three (3) years of experience of working experience in accounts payable/receivable finance, bank reconciliation and budget management.

Required Skills

• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and knowledge of spreadsheet and database packages.
• Experience in handling of web-based management systems.

Desired skills in addition to the competencies covered in the Competencies section:

• University Degree (Bachelor's degree) in a field related to exact sciences (e.g., Accouting, Mathematics, Statistics, Administration disciplines).
• Relevant experience with the United Nations Common System or comparable international organization.
• Experience in General Financial Operation.
• Knowledge of IPSAS and /or IFRS.

Required Language(s)

• Fluency in the Portuguese language is required.
• Working knowledge in English is desirable.

Equal opportunity
As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination.

UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.

Sexual harassment, exploitation, and abuse of authority
UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles.

Right to select multiple candidates
UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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