Project Coordinator

Context:

IOM Brazil Country Office (CO) works closely with the Federal Government and partners to support migrants and host communities across Brazil. The office contributes to national and local efforts to ensure migration is well-managed and benefits all, with a focus on protecting vulnerable populations and promoting their rights in Brazil.

IOM Brazil Programme Unit is responsible for programmatic design and implementation in areas such as migration governance, humanitarian assistance, public policies strengthening to guarantee rights to people on the move, counter human trafficking and smuggling of migrants, and support to the Federal Government in organizing humanitarian emergency responses.

Under the overall supervision of the Chief of Mission (CoM) in Brazil and the direct supervision of the Programme Officer, the incumbent will provide technical and operational support in advancing IOM Brazil's partnerships portfolio with government counterparts at the federal and national levels. This includes assisting in the development and enhancement of migrant-sensitive policies and programs, and in adapting service delivery models to ensure equitable access to basic services. The incumbent will also play a key role in supporting the design and effective implementation of engagement activities with UN agencies and civil society organizations, which are strategic partners within IOM Brazil's programmatic framework.

RESPONSIBILITIES

Technically and operationally support the Programme Officer in the day-to-day management of the Programmes Unit, ensuring alignment with strategic priorities and donor requirements.

• In close coordination with the CoM and the Programme Officer, liaise with UN, national authorities and other in country coordination mechanisms on specific issues of concern regarding migrant populations in Brazil.

• Organize and attend regular coordination meetings at national and sub national levels with operational partners, national authorities, UNCT members and Donors as required, to facilitate IOM´s coherent and coordinated operational engagement in major humanitarian responses in Brazil.

• Conduct coordination functions of the inter-agency R4V national platform, ensuring good communication between national and regional sectors and working groups through regular contacts.

• In close coordination with the UNHCR team, monitor planning and the implementation of the RMRP in Brazil, maintaining close contact with national and regional sectors and working groups.

• Provide information and design capacity building actions to strengthen and develop the capacity of the national authorities and civil society to manage and respond to flows of migrants.

• Support the design, planning, and implementation of projects, including drafting work plans, timelines, and budgets.

• Monitor projects´ progress and flag operational challenges, proposing timely solutions to the Programme Officer.

• Facilitate coordination between internal units (e.g., Resource Management, Communications, M&E) and external partners, including UN Agencies, humanitarian organizations, government and community interlocutors.

• Elaborate and compile programme updates/briefs for donors, government and other relevant stakeholders, by ensuring compliance with key institutional policies and standards.

• Participate and engage actively at relevant donor or partner meetings, briefings and conferences at the international, regional and national levels, as delegated by the Programme Officer.

• Support the organization of interagency consultations, workshops, and field visits.

• Draft inputs for donor reports, briefing notes, and visibility materials, in coordination with the Programme Officer.

• Document lessons learned and good practices to inform future programming.

• Maintain updated records of project documentation and knowledge products.

• Perform other related duties as assigned.

QUALIFICATIONS

Education

• Master's degree in International Relations, Law, Public Policy or a related field from an accredited academic institution with five years of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database .

Experience

• Experience in programme conceptualisation, development, monitoring, reporting and evaluation;
• Experience in programme development and capacity-building activities;
• Sound and proven understanding of internal and international migration issues in the country and in the region;
• Familiarity with financial and business administration;
• Experience in liaising with governmental and diplomatic authorities as well as with national and international institutions;
• Experience in the drafting of strategic documents;
• Proven experience with strategic planning approaches, collection and systematization of
• information, and report writing;
• Past experience in working in inter-agency and collaborative environments.

Skills

• Strong conceptualization, analytical and writing skills in English;
• Detailed knowledge of the UN System, NGOs and other international organizations/institutions;
• Strong interpersonal and problem-solving skills, excellent oral, presentation, and written communication and advocacy skills.
• Ability to meet deadlines and work under pressure with minimum supervision; and,
• Ability to establish and maintain partnerships with development partners, government counterparts, UN agencies, local authorities and other relevant stakeholders.
• Attention to detail and ability to organize.
• Demonstrated ability for leadership in the context of partnership building and consensual decision-making
• Ability to work against tight deadlines.

Languages

• Required: English and Portuguese (Fluent)
  Advantageous: Spanish

Required Competencies

The selected candidate is expected to demonstrate the following competencies:

Values :

• Inclusion and respect for diversity : Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency : Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism : Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators

• Teamwork : Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results : Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge : Continuously seeks to learn, share knowledge and innovate.
• Accountability : Takes ownership for achieving the Organization's priorities and assumes responsibility for own actions and delegated work.
• Communication : Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators (applicable only if position is with direct reports)

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization's vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization's goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Notes

The appointment is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

Applications

Interested candidates should send Curriculum Vitae in pdf format and Motivation Letter in pdf format to ,until , stating in the subject field: Project Coordinator.

Only pre-selected candidates for interviews will be contacted.