Events Coordinator

Há 3 dias

São Paulo, São Paulo, Brasil Aurora Energy Research Tempo inteiro

Department:
Commercial - Marketing

Location:
São Paulo, Brazil

Description
Aurora is seeking a dynamic and organized Events Logistics Coordinator to join our growing team in our São Paulo office. This role will be responsible for planning and executing a variety of in-person and virtual events, including client roundtables, workshops, webinars, and annual conferences. Responsibilities will span from initial planning through day-of coordination, ensuring smooth and successful events throughout.

Reporting to the Americas Marketing Manager, you will be an integral part of our Marketing team. The ideal candidate possesses excellent organizational skills, a flexible attitude, and a passion for event planning and coordination.

This position offers significant opportunities for growth and personal development as we continue to expand our events program. You'll have the chance to gain diverse experience in event management while contributing to an innovative, successful, and globally ambitious company.

If you're enthusiastic about pursuing a career in events and looking for a new challenge, this is your opportunity to thrive. Join us and play a key role in Aurora's continued success and expansion.

Key Responsibilities

  • Organize in-person client roundtable meetings and workshops for up to 50 delegates. Responsibilities include liaising with venues, caterers, and other suppliers; coordinating with delegates and internal stakeholders; attending events to ensure smooth operations; and handling post-event activities.
  • Coordinate webinars and virtual roundtable meetings. Responsibilities include scheduling pre-calls, managing day-of logistics, preparing recordings and attendance reports, and sharing outcomes with internal stakeholders.
  • Coordinate logistics for large conferences. Responsibilities include sourcing venues, liaising with external suppliers, budget oversight, managing registrations, and ensuring smooth day-of operations.
  • Manage event calendar and work with internal stakeholders to ensure appropriate event coordination across all markets.
  • Oversee all event data and reporting
  • Act as the day-of logistics and operations contact at all our LATAM client events (requires domestic and some international travel).

Skills, Knowledge and Expertise

  • Fluent English (C1 level or above) –
    Please note:
    only CVs in English will be considered.
  • Advanced/Fluent Spanish will be a plus
  • Relevant work experience, preferably in organizing both in-person and virtual events or within a commercial environment
  • Enthusiastic and energetic with exceptional attention to detail
  • Excellent organizational and negotiation skills, with the ability to effectively manage multiple activities under tight deadlines
  • Capable of multitasking and reprioritizing in a fast-paced, demanding environment
  • Professional with excellent communication skills and ability to build relationships at all levels
  • Self-motivated and capable of working both independently and as part of a team
  • Proficient in PowerPoint, Word, and Excel
  • Demonstrates a strong willingness to learn and develop professionally
  • Familiarity with event platforms such as Zoom, Bizzabo, Stova or similar tools

Benefits

  • A dynamic and supportive work environment
  • A fun, informal and international culture
  • Direct engagement with clients through Aurora conferences, roundtables and webinars
  • The opportunity to grow and develop your event management skills and build a strong network in the industry
  • A competitive salary package
  • Access to the Aurora Academy, our training program offering a range of opportunities to develop your skills

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