Executive Assistant

Há 5 horas

Estância Velha, Brasil Buscojobs BR C2 Tempo inteiro

The Executive Assistant provides high-level administrative support to the GM and executive team, ensuring business priorities and deadlines are met efficiently.This role requires professionalism, discretion, and excellent organizational skills to manage confidential information.Responsibilities include managing calendars, coordinating meetings and travel, preparing presentations and reports, handling correspondence, and supporting executive-level projects.Key Responsibilities· Manage calendars, schedule meetings, and coordinate events for the executive team.· Prepare and edit presentations, reports, and correspondence with attention to detail.· Handle incoming calls, emails, and visitors, ensuring professional communication.· Organize and manage travel arrangements, including itineraries, accommodations, and logistics.· Process billing, invoices, expense reports, and purchase orders.· Support executive-level projects and collaborate with internal teams (Facilities, Internal Communications) for events and workshops.· Maintain confidentiality and exercise sound judgment in all interactions.· Assist with both business and occasional personal matters as required.Qualifications· Languages: Fluent English (mandatory), Advanced Spanish (desirable).· Proficiency in Microsoft Office 365 (Excel, PowerPoint, Outlook, OneDrive); ERP knowledge desirable.· Strong written and verbal communication skills.· Highly organized, detail-oriented, and able to multitask in a fast-paced environment.· Excellent customer service and interpersonal skills.· Ability to work independently and collaboratively.· Discretion in handling sensitive and confidential information.Education & Experience· Bachelor's degree in Business Administration, Secretariat, or related field.· Proven experience in similar roles supporting executive-level leadership.Work EnvironmentMainly office-based in a climate-controlled environment on a hybrid model (minimum of 3 days in the office)

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