Virtual Assistant

Polaris Advisorsis a high-performing real estate team atCompass, specializing in residential sales, investments, and advisory services in South Florida. Known for its strategic approach, strong operational structure, and client-focused execution, Polaris Advisors delivers a high-level experience across every stage of the real estate process.We are seeking ahigh-performing Virtual Assistant based in Brazilto support ourReal Estate Operations and Marketing teamat ahigh-producing team at Compass. This is aremote position for candidates located in Brazil, compensated inBrazilian Reais (BRL).This role requires a professional who ishighly organized, detail-oriented, tech-savvy, and capable of managing multiple priorities in afast-paced, deadline-driven U.S. real estate environment.You will work closely with theReal Estate Operations Managerand thePrincipal of the team, supporting property listings, marketing initiatives, and operational workflows. This position is ideal for someone who takes ownership of their work, communicates clearly, and consistently delivers high-quality execution.Training will be provided on MLS systems and the Compass platform, and the ideal candidate must demonstrate a strong ability to quickly learn and adapt to new tools and technologies.Key ResponsibilitiesAdministrative Operations• Prepare and manage buyer and seller documentation using the Compass platform• Organize and maintain internal trackers, digital files, and compliance documentation using Google Drive and Compass systems• Maintain the listing and transaction pipeline with accurate and up-to-date information• Coordinate post-closing follow-ups, including testimonial requestsListing & Deal Coordination• Coordinate listing preparation, including ordering photography, signage, and related services• Upload and manage listings across Compass, MLS, Zillow, and related platforms• Prepare marketing materials, including social media posts, open house flyers, and email blasts• Ensure full compliance with Compass systems and listing requirements• Monitor and update status changes across all platforms in real timeMarketing & Lead Management• Design and distribute e-blasts, brochures, newsletters, and social media posts using the Compass Marketing Center• Manage the team's Instagram and Facebook pages, supporting content creation, scheduling, and posting• Coordinate print campaigns and seasonal marketing drops, including mail execution via Postalytics• Support lead management and follow-ups as neededEvents & Client Support• Present and organize vendor quotes (venues, invitations, catering, promotional items)• Support team events and client-facing initiatives as neededQualifications• Minimum 3+ years of experience in a support role such as Executive Assistant, Operations, or Marketing• Real estate experience strongly preferred, particularly in U.S. real estate operations• Tech-savvy, with hands-on experience using: Google Workspace, E-signature tools, CRM systems, Canva, and AI (ChatGPT)• Strong written communication skills, with excellent grammar and clarity• Highly detail-oriented and process-driven, with the ability to manage follow-ups, deadlines, and shifting priorities independently• Ability to organize tasks, track progress, and proactively flag issues• Professional, confident, and polished demeanor when interacting with clients, agents, and vendors• Comfortable working in a fast-paced, time-sensitive real estate environment• Ability to work independently while maintaining clear, proactive communication and status updates• Advanced English required; Spanish is a plusCompensation & Perks• R$4,000 per month (paid in Brazilian Reais)• This is a remote position, compensated in BRL (R$)• Opportunity for growth as the team and responsibilities expand• Performance-based growth opportunities are available. Compensation and responsibilities may be reviewed based on performance, consistency, and contribution to the team.• Work Schedule (Eastern Time):Monday, Wednesday, Friday: 10:00 AM – 7:00 PMTuesday and Thursday: 9:00 AM – 6:00 PM• Paid time off:7 holidaysFirst year: 1 week of paid vacationFrom the second year onward: 2 weeks of paid vacation