Executive Assistant
Há 8 horas
We're seeking a top-tier Executive Assistant for a dynamic asset management firm who excels at executive-level support and stakeholder coordination.This role demands someone who can seamlessly manage complex calendars, facilitate high-stakes meetings, and streamline operations for maximum efficiency.You'll be the strategic right-hand supporting investment decisions, client relationships, and day-to-day operations in a fast-paced financial environment.If you're detail-oriented, proactive, and thrive on keeping executives laser-focused on what matters most, this is your opportunity.**Perks & Benefits**:- Paid in USD every 15th & 30th of the month- ? Up to 14 days of Paid Time Off per year- Flexible holiday observance based on your location- 100% remote - work from anywhere- Direct exposure to asset management and investment operations- Work with a results-driven team managing significant financial portfolios**What You'll Be Doing**:- Prioritize and manage the executive's inbox with strategic filtering- Coordinate complex calendars across multiple time zones and stakeholders- Schedule and reschedule meetings with investors, clients, and team members- Communication & Stakeholder Management- Serve as the primary point of contact between executives and key stakeholders- Draft professional correspondence and investor communications- Manage Slack channels and ensure timely response to critical messages- Meeting Management & Client Accountability- Prepare detailed meeting agendas and briefing materials- Send pre-meeting reminders with action items and expectations- Follow up post-meeting with accountability summaries and next steps- Workflow Optimization- Streamline daily operations and eliminate inefficiencies- Create and maintain standard operating procedures- Anticipate needs and proactively address potential roadblocks**Nice-to-Have Skills**:- RIA Compliance Knowledge - Understanding of regulated investment advisor requirements- Newsletter Creation - Design and distribute client updates and market insights- LinkedIn Management - Maintain executive profiles and engagement- Remote Event Coordination - Plan and execute virtual client events and webinars- Investor Updates - Assist with quarterly reports and investor communications- Content & Social Media - Basic content creation and social media oversight**Who You Are**:- 3+ years of experience supporting executives in financial services, asset management, or a similar high-stakes environment- Deep understanding of confidentiality and discretion required in financial settings- Excellent written and verbal communication skills- Strong organizational abilities with attention to detail- Proactive problem-solver who anticipates needs- Comfortable working with sensitive financial information**Application Process Overview**:Our comprehensive selection process ensures we find the right strategic fit:- One-way Video Interview - Record a brief video showcasing your executive support approach- Practical Assessment - Complete a calendar management and communication challenge- Recruitment Interview - Initial screening focusing on financial services experience- Executive Interview - Discuss role alignment, discretion, and workflow optimization- Client Interview - Final interview covering stakeholder management and team collaboration- Background & Reference Check - Professional reference verification and compliance screeningWe provide feedback at each stage and maintain transparent communication throughout the process.
-
Senior Executive Assistant
4 semanas atrás
Belo Horizonte, Brasil freehealth Tempo inteiroExecutive Assistant to the Co-Founders | CEO FreeHealth.Ai | AI Healthcare Companion & Digital Twin PlatformRole SummaryServed as a senior-level Executive Assistant working alongside the co-founders, acting as a strategic execution partner responsible for leadership accountability, project management, executive operations, and high-level outreach...
-
Senior Executive Assistant
4 semanas atrás
Belo Horizonte, Brasil freehealth Tempo inteiroExecutive Assistant to the Co-Founders | CEO FreeHealth.Ai | AI Healthcare Companion & Digital Twin Platform Role Summary Served as a senior-level Executive Assistant working alongside the co-founders, acting as a strategic execution partner responsible for leadership accountability, project management, executive operations, and high-level outreach...
-
Executive Assistant
Há 3 dias
Belo Horizonte, Brasil Approveme.Com Tempo inteiro**Unlock Your Dream Career**: Join Our Team as a Part-Time Executive Assistant!(South America)**About Us**:**What You'll Bring to the Table**:**Here's Why You'll Love This Role**:- Flexibility at Its Finest: Enjoy the freedom to work from your home office, café, or anywhere your heart desires within South America, with the flexibility to set your schedule...
-
Executive Assistant
3 semanas atrás
Belo Horizonte, Brasil Dadosfera Brasil Tempo inteiro**Company Overview****Dadosfera** is transforming the data landscape with a platform that delivers advanced Data, AI, and Analytics capabilities—previously available only to tech giants like Meta, Amazon, Alphabet, and Microsoft—into the hands of small and medium-sized businesses. By democratizing access to these technologies, we empower our clients to...
-
Executive Assistant
Há 2 dias
Belo Horizonte, Brasil Dadosfera Brasil Tempo inteiro**Company Overview****Dadosfera** is transforming the data landscape with a platform that delivers advanced Data, AI, and Analytics capabilities—previously available only to tech giants like Meta, Amazon, Alphabet, and Microsoft—into the hands of small and medium-sized businesses.By democratizing access to these technologies, we empower our clients to...
-
Executive Administrative Assistant
Há 8 horas
Belo Horizonte, Brasil Signerx.Com Tempo inteiroUnlock Your Dream Career: Join Our Team as a Part-Time Executive Assistant! (South America)Are you the type of person who finds joy in meticulously organizing emails into color-coded folders, or gets a thrill from devising the perfect file management system that would make even the most chaotic of digital hoarders weep with joy? If the mere thought of...
-
Executive Assistant
2 semanas atrás
Belo Horizonte, Minas Gerais, Brasil Hire Overseas Tempo inteiroWe're seeking a top-tier Executive Assistant for a dynamic asset management firm who excels at executive-level support and stakeholder coordination. This role demands someone who can seamlessly manage complex calendars, facilitate high-stakes meetings, and streamline operations for maximum efficiency.You'll be the strategic right-hand supporting investment...
-
Executive Assistant | Fully Remote | English Speaking
4 semanas atrás
Belo Horizonte, Brasil Brazilstrat Tempo inteiroBrazilstrat connects top-tier Brazilian remote talent with organizations abroad. We are currently selecting an Executive Assistant to join a fast-paced, dynamic international scaleup, supporting the CEO and Founder.In this role, you will work remotely as a strategic partner to leadership. This is an ideal position for a proactive, organized professional...
-
Operations assistant
Há 2 dias
Belo Horizonte, Brasil Esfera Tempo inteiroAbout UsEsfera is one of Brazil's most prestigious product studios, operating exclusively in the U. S. market, with a strong presence in California. With over 200 projects delivered and more than $50 M raised for our clients, we combine design excellence with an ultra-accelerated development process. We work in a dynamic, collaborative environment, building...
-
Executive Assistant
4 semanas atrás
Belo Horizonte, Brasil CrewBloom Tempo inteiroOur client is looking to hire an Executive Assistant to support and empower their C-level team and manage their social media channels. A perfect fit for this role is someone with impeccable communication skills, meticulous attention to detail, and takes the initiative to learn new things and solve problems. Given the fast-paced work environment, we need a...
