Pmo Analyst Ii

Thales people architect solutions that are relied upon to deliver operational advantage at every decisive moment throughout the mission.Defence and armed forces customers rely on us to deliver the full range of defensive systems for land, sea, and air.From early warning, to threat neutralisation, our platforms cover all levels from very short-range systems, to extended protection across the entire battle-space including Airspace Mobility Solutions, Vehicles and Tactical Systems and Missile Defence, Optronics, and Radar.PMO Analyst IIThis position is hybrid model in our São Bernardo do Campo unit.Position SummaryReporting directly to the Head of PMO, the mission is to assist Project Managers in planning and monitoring the execution of projects as well as to contribute to the operational activities of the Project Management Office (PMO).The PMO Analyst supports all project management activities of moderate complexity and criticality (category A0, moderate risks), from the initial offer to project closure, and all stakeholders of the offers and projects, including WPM (Work Package Manager).In accordance with Thales' management system, Chorus, which covers best practices, instructions, and activities described in process 5.2 PRJ - Manage Project, throughout all project phases.Unite the stakeholders on fundamental practices and tools for managing offers and projects.Provide expertise and know-how to offers and projects for better performance throughout the offer/project lifecycle through consistent practices (best practices, recommendations, and coaching).Ensure continuity between offers and projects.Schedule the milestones of offers and projects.Ensure the preparation of the baseline, its coherence, and completeness, and contribute to it from the offer phase.Guarantee the validity of the data for offers and projects, including oversight of the client repository.Consolidate the dashboards for offers and projects based on collected information.Drive feedback for the benefit of future offers and projects: manage the associated process, collect and share lessons learned.Key Areas of ResponsibilityIn the context of projects with low complexity and criticality, The PMO Analyst is responsible for:Structuring Offers and Projects, Plans, and GovernanceSupporting the structuring of the project from the Offer phase and ensuring a smooth transition between the offer and the project by establishing the baseline.Structuring the management of offer and project data.Contributing to the adjustment of processes, instructions, and BP guidelines to the context of the offer or project.Resource Management and PlanningProvide expertise and know-how in planning techniques and tools.Prepare and manage schedules using MS Project software, including monitoring and verifying adherence to the schedule.Ensure the definition and maintenance of the PERT and Integrated Master Schedule, their coherence, and completeness, and contribute to them from the offer phase.Contribute to the implementation of the S&OP process in projects.Reporting ManagementEnsure the consolidation of deliverables for the offer and the project according to client expectations.Alert on discrepancies and deviations, analyze root causes, and propose reduction solutions.Prepare internal and external reporting.Risk Opportunity CoordinationBe a key player in the identification of risks and opportunities from the offer phase.Initialize and maintain the risk and opportunity register (including mitigation plans) from the offer phase.Offers Projects ReviewsAssist the capture leader/bid manager in preparing Gates and offer reviews.Support the project manager during milestone reviews and project reviews: from handover to closure review.Ensure the punctuality of offer and project reviews.Finance (Costs, Revenue, Cash)Contribute to the preparation of the estimation file during the offer phase.Ensure the allocation of the project budget in coordination with the financial controller.Consolidate actual costs, challenge the Estimate To Complete, and the schedule.Consolidate the financial situation and ensure invoicing.Data ManagementContribute to the preparation of the offer file and control documentation.Assist in managing communication documentation received from or sent to the client in an organized and easily accessible manner (filing/maintenance of the project folder).Initialize and maintain the matrix of non-technical requirements compliance.Initialize and update data management and action tracking tools.Organize and manage offer and project files.CapitalizationSupervise and coordinate the quantitative capitalization of offer and project management activities.Collect and analyze lessons learned throughout the project lifecycle.Share within the relevant offers and projects community.Others activities:Maintain project monitoring data/performance indicators (Dashboard);Assist in preparing project review presentations;Participate in project follow-up meetings, including interface with the operational team;Assist in preparing minutes of project meetings;When necessary, issue purchase requests for materials/services required for project execution, as well as assist in monitoring the entire process until material arrival/service completion;Submit