**Job Description Summary**:
GE Healthcare is a leading global medical technology and digital solutions innovator with over 100 years of healthcare industry experience and around 50,000 employees globally.
**Roles and Responsibilities**
Provides effective and responsive services to support the GE Healthcare Latin America President & CEO, and other selected leaders, in day-to-day business operations and activities.
The Executive Assistant also serves as a liaison to the senior leadership teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects.
The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to handle a wide variety of activities and confidential matters with discretion.
**Essential Responsibilities**
- Proactively completes a broad variety of administrative tasks for the President & CEO including managing an extremely active calendar of appointments; completing expense reports, composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for internal and external meetings.
- Plans, coordinates and ensures the CEO's schedule is followed and respected.
Acts as a gatekeeper, creating win-win situations for direct access to the CEO's time.
- Researches, prioritizes, and follows up on incoming issues and concerns addressed to the President, including those of a sensitive or confidential nature.
Determines appropriate course of action, referral, or response.
- Provides a bridge for smooth communication between the President's office and internal Departments, demonstrating leadership to maintain credibility, trust and support with senior management staff.
- Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects for the President, some of which may have organizational impact.
- Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
- Assists selected members of the Staff with travel arrangements, lodging, and meal planning as needed.
- Assists in coordinating the agenda of selected members of the staff with team meetings and off-sites
- Ensures that the President's bio is kept updated and responds to requests for materials regarding the President and the organization in general
- Works with Special Projects and Strategic Initiatives, coordinating the President's outreach activities
- Follows up on contacts made by the President and supports the cultivation of ongoing relationships
**Essential Responsibilities**
- Develop PowerPoint presentations and other graphic presentations; type various correspondences both in own signature and in manager's signature.
- Provide general office administrative services, in some functions, but not all:
- Will support budget management, liaising with finance to ensure costs are monitored and controlled
- Enter temporary support requests into My Resources or other generating system
- Provide tactical support (answering questions on central sites and on various internal processes and e-tools)
- Help keep organization charts up to date as directed
- Maintain filing and records management systems and other office flow procedures which may be confidential
- Generate, review and file pharmacy reports
- Create statistics, send out customer brochures or correspondence, or document leads
**Qualifications/Requirement**
- High School Diploma.
- 5 years secretarial experience
- Expert level written and verbal communication skills; effective and clear thinker communication
- Self-starter, proactive, able to work independently with mínimal direction, able to maintain confidentiality and handle matters discreetly
- Strong interpersonal skills and the ability to build relationships with stakeholders
- Effective time management and organizational skills; able to balance multiple priorities, excellent attention to detail
- Demonstrated proactive approaches to problem-solving with strong decision-making capability
- Resourceful team-player, with the ability to also be extremely effective independently
- Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
- Forward looking thinker, who actively seeks opportunities and proposes solutions
- Team player with strong interpersonal skills, capable of working within a globally diverse team across different time zones.
GE Healthcare is an Equal Opportunity Employer where inclusion matters.
Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics