Accounting Coordinator

Hi there We are South, and our client is looking for an Accounting Coordinator Note To Applicants Eligibility: This position is open to candidates residing in Latin America. Application Language: Please submit your CV in English. Applications submitted in other languages will not be considered. Professional Presentation: We encourage you to showcase your professional experience by including a Loom video in the application form. While this is optional, candidates who provide a video presentation will be given priority. About The Company Our client is a trusted supplier of custom-made products including pins, coins, buckles, buttons, finisher medals, keychains, and more. Their philosophy is simple: always do the right thing for the right reason. They believe that every customer’s experience determines not only if they return but also if they spread the word. With a commitment to quality, reliability, and service, they pride themselves on doing things just a little differently from the rest. About The Role We are looking for an Accounting Coordinator to support the day-to-day financial operations, vendor management, and customer service functions of the business. This is a full-time, remote role that requires strong attention to detail, excellent communication skills, and the ability to work independently while juggling multiple priorities. Success in this role comes from ensuring invoices and payments are processed promptly, vendor and purchasing processes run smoothly, and customers receive accurate, timely support. You will play a critical role in keeping operations running seamlessly and contributing to the company’s growth. Key Responsibilities Invoicing & Accounts Receivable Send invoices to customers within one hour of order form submission (during business hours). Follow up by phone/email on unpaid invoices, ensuring A/R does not exceed three days overdue. Receive and record payments via virtual credit card and mobile check deposits. Ensure accurate sales tax processes using QuickBooks and Avalara. Maintain and improve QuickBooks workflows for efficiency and accuracy. Purchasing & Vendor Coordination Generate purchase orders across multiple product lines. Track open POs and proactively address production delays or discrepancies. Communicate with vendors to confirm order details and resolve issues. Enter bills accurately in QuickBooks and review vendor statements for accuracy. Flag and resolve pricing discrepancies before passing to accounting. Order & Customer Support Provide shipment tracking details to customers in a timely manner. Resolve shipping issues directly with UPS/FedEx/DHL and customers. Requirements 3–5 years of professional experience in finance, operations, or accounting support roles. Strong proficiency with QuickBooks and working knowledge of Avalara. Experience with invoicing, accounts receivable, and vendor coordination. Excellent organizational and follow-up skills, with the ability to manage multiple priorities under deadlines. Strong verbal and written communication skills in English. Problem-solving mindset with attention to detail and accuracy. Experience coordinating with shipping carriers (UPS/FedEx/DHL) is a plus. Why Join Us? Fully remote & flexible work environment. Competitive salary: USD 2,000 – 3,000 (depending on experience). Opportunity to take ownership of core finance and operations processes. Work with a dynamic and growing company where your contributions make a direct impact. Supportive team culture with opportunities for professional growth. #J-18808-Ljbffr