Officer, Country HR

Résumé du Poste

Le ou la responsable, RH et administration sur site national fournit un soutien en matière de ressources humaines et d'administration au service des RH. Il/elle sera chargé(e) de la supervision opérationnelle des principales fonctions RH, notamment l'acquisition et la gestion des talents, les relations avec le personnel et le soutien administratif, ainsi que le soutien à la gestion des performances, etc. Pour mener à bien ce travail, une personne doit être capable de remplir chaque fonction essentielle avec ou sans aménagements raisonnables.

Job Summary

The Officer, Country HR and Admin provides Human Resource and Administrative support for the HR department. He/she will be responsible for HR operational oversight of key HR functions including Talent Acquisition and management, Staff Relations and Administration support, and Performance Management support etc. To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation.

HR AND ADMINISTRATION MANAGEMENT

• Participate in reviewing national staff policies and recommend changes/additions/deletions to the HR & Administration Manager.
• Provide support to program and operations staff in interpretation of HR policies and procedures and provide technical support on HR issues, as directed by supervisor.
• Work with HR & Administration Management on implementation of strategic planning of the department.
• Conduct regular field travel to project offices to ensure proper implementation of human resources procedures and assist/support managers in their needs.
• Maintains compensation databases and ensures employment records are properly maintained in the HR systems (CostPoint, Local HR system).
• Facilitate the recruitment process and advise the hiring manager on each recruitment stage and prepare regular recruitment tracking reports.
• Ensure that the recruitment process is fair and transparent and in line with IMC HR policies and procedures.
• Ensure proper orientation for all new staff; collaborate and coordinate with other departments to provide an engaging and welcoming orientation.
• Advise and facilitate employee separation process and maintain separation documents in employee file.
• Assist in updating organograms, maintaining contact lists, and information flow lines regularly.
• Assist in preparation of employee contracts, and other mandatory documents are signed and filed.
• Assist in writing personnel letters as required (transfer, promotion, increment, acceptance of resignation and others).
• Assist in preparation of separation / terminal benefits.
• Assist HR Management to do periodic turnover analysis.
• Coordinate travel of international staff (itinerary, ticketing).
• Ensure that all the personnel files are kept in safe custody and are updated on a regular basis. Also, ensure that the required documents are uploaded on shared cloud system (Office 365).
• Support HR Management to ensure that performance reviews are processed timely and filed.
• Supports country program supervisors and staff in the goal setting, end of probation or annual performance reviews ensuring proper documentation of performance appraisals.
• Supports country program supervisors to identify training needs or performance gaps of staff.
• Support the audit and compliance process and provide the documentation after reviewed by HR Management.
• In collaboration with supervisor, liaise with the Certified Public Accountant for the NSSF and Income tax payment schedules.
• Perform other related duties as requested.

ADMIN SUPPORT

• Organize visa applications/ immigration clearance procedures for international staff as necessary.
• Ensure that office and Guesthouse supplies are available and replenished timely.
• Track office and Guesthouse utility bills and lease agreements to ensure timely payments and renewals.
• Ensure that facility staff are well coordinated and effectively performing their roles.
• Manage utilization of office space and bookings for accommodation to IMC Guesthouse.

Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive.

Qualifications Minimales

• En règle générale, une licence dans un domaine connexe. Un diplôme en gestion des ressources humaines est préférable. Une combinaison équivalente de formation et d'expérience pertinentes peut être acceptée le cas échéant.
• En règle générale, 3 ans d'expérience ou plus en tant que généraliste en RH.
• Une expérience préalable auprès d'International Medical Corps est un atout