HR Operations Assistant

**Location**:
Sao Paulo
**Team**:
HR
**Employment Type**:
Regular
**Job Code**:
A A
**Responsibilities**:
Team Introduction
We are a global HR Operations group supporting employees across regions with accurate, compliant, and efficient processes. Our team values reliability, clear communication, and a collaborative environment where members can grow while making a meaningful impact.
We are seeking an HR Operations Assistant to play a central role in supporting diverse HR initiatives and ensuring data quality across critical workflows. This position encompasses a wide range of responsibilities, such as reviewing personal and historical records, conducting system audits, supporting onboarding compliance, and coordinating attendance across our global teams.
In this multifaceted role, attention to detail and exceptional organizational skills will be crucial for achieving high accuracy and efficiency. If you thrive in structured, process-oriented environments and are adept at managing multiple tasks, this role presents a substantial opportunity to contribute to streamlined, compliant, and precise HR operations.
**Responsibilities**:
- Manage Employee's Personal Information: Extract and verify critical personal ID details (e.g., ID type, number, legal name, date of birth, expiry date) from high-volume Personnel-file reports with precision and efficiency.
- Conduct Historical Documentation: Audit employment records to confirm accuracy of personal and job-related information (e.g., job title, work shift, exempt status), ensuring consistency with project requirements.
- Perform Document Quality Assurance: Perform quality control on internal documents following defined standards, flag inconsistencies, and ensure clear, actionable feedback.
- Evaluate System Permissions: Evaluate system permission records against actual authorizations, documenting any discrepancies thoroughly and reporting findings accurately.
- Oversee Onboarding Compliance: Oversee pre-employment documentation (e.g., I-9 forms) and coordinate necessary medical checks across the AMS region, ensuring full compliance with regulatory standards.
- Time & Attendance Coordination: Manage daily timekeeping processes with accuracy, collaborate with department leads to reconcile overtime and attendance, and uphold company and legal attendance protocols.
**Qualifications**:
Minimum Qualifications
- Bachelor's degree in Human Resources, Business Administration, or a related discipline.
- Proficiency in English is mandatory for communication with global teams.
- Demonstrated experience in managing onboarding compliance (e.g., I-9 verification), conducting quality and document audits, and building structured Quality Assurance processes with exceptional attention to detail and strong time-management skills.
- Proficiency with HR Information Systems, database tools, and MS Office—especially Excel, and familiarity with employee attendance tracking or scheduling systems.
- Solid communication and collaboration abilities.
- Good understanding of personal data protection and labor compliance standards.
This position is exclusive for People with Disabilities (PwD). Therefore, the company reserves the right to ask for documents and certifications to evidence disability according to the relevant legal provisions on this matter.
Job Information
About Us
Founded in 2012, ByteDance's mission is to inspire creativity and enrich life. With a suite of more than a dozen products, including TikTok, Lemon8, CapCut and Pico as well as platforms specific to the China market, including Toutiao, Douyin, and Xigua, ByteDance has made it easier and more fun for people to connect with, consume, and create content.
Why Join ByteDance
Inspiring creativity is at the core of ByteDance's mission. Our innovative products are built to help people authentically express themselves, discover and connect - and our global, diverse teams make that possible. Together, we create value for our communities, inspire creativity and enrich life - a mission we work towards every day.
As ByteDancers, we strive to do great things with great people. We lead with curiosity, humility, and a desire to make impact in a rapidly growing tech company. By constantly iterating and fostering an "Always Day 1" mindset, we achieve meaningful breakthroughs for ourselves, our Company, and our users. When we create and grow together, the possibilities are limitless. Join us.
Diversity & Inclusion
ByteDance is committed to creating an inclusive space where employees are valued for their skills, experiences, and unique perspectives. Our platform connects people from across the globe and so does our workplace. At ByteDance, our mission is to inspire creativity and enrich life. To achieve that goal, we are committed to celebrating our diverse voices and to creating an environment that reflects the many communities we reach. We are passionate about this and hope you are too.
Reasonable Accommodation

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