Audit and Inventory Controller Lead

2 semanas atrás

São Paulo, Brasil Pandora AS Tempo inteiro

The Audit Lead and Inventory Controller position, based in São Paulo, Brazil, is a pivotal role responsible for overseeing external, internal, and statutory audit activities and inventory management across Brazil and other Pandora LATAM markets. This role combines responsibilities for both internal and external audit functions with key inventory control and cost accounting controlling duties.

In this dual-function role, you will act as the primary point of contact for External Auditors during both Group and Statutory Audit processes, as well as for Internal Audit and Business Services (GBS) teams in Brazil and Mexico City. You will ensure the effectiveness of internal controls by identifying gaps, designing remediation plans, and monitoring their implementation. Regular reporting to management on ICF ranking details, mitigation plans, and audit developments will be a core part of your responsibilities. You will also standardize control documentation across markets, coordinate control changes, and collaborate with Global Process Owners to develop and implement effective controls into end-to-end processes.

In addition to audit-related activities, you will manage inventory control and cost accounting functions. This includes overseeing detailed analysis of inventory movements, resolving discrepancies, and ensuring the accuracy of inventory valuations. You will be responsible for overseeing the accurate posting of import entries, intercompany balances, and standard cost entries, as well as controlling the reconciliation between the general ledger accounts with inventory ledgers and other systems. You will work closely with finance operations (shared service centers), tax, and IT teams to streamline inventory processes and ensure accurate financial reporting.

You will also serve as the primary contact for auditors concerning inventory, cost accounting, and intercompany transactions, maintaining organized records for audit purposes and ensuring compliance with GAAP and company policies. Your role will involve identifying and implementing process improvements in inventory management and cost accounting activities, preparing regular inventory reports for senior management, and supporting month-end and year-end close processes.

Tasks and Responsibilities:

Audit Coordination and Communication

  • Act as the primary liaison for internal and external audit teams, finance operations, and market control owners on Internal Control Framework topics, ensuring effective communication and resolution of audit issues.
  • Coordinate the annual external Group and statutory audit processes, including organizing kick-off meetings, establishing timelines, and reviewing past audit findings.
  • Serve as the main contact for auditors concerning inventory, cost accounting, and intercompany transactions, ensuring adherence to GAAP and company policies in all financial reporting.
  • Fully responsible for the overruns management across the in-scope markets.

Control Effectiveness and Compliance

  • Monitor and assess the effectiveness of internal controls and processes, identify gaps, and develop actionable plans for improvement.
  • Conduct internal compliance reviews for Group policies across the in-scope LATAM markets.
  • Report monthly to management on internal control status, mitigation plans, and audit developments, and standardize control documentation across departments.

Inventory Controlling and Reconciliation

  • Oversee inventory management by analyzing inventory movements, resolving discrepancies, and ensuring accurate count adjustments.
  • Oversee the controlling of the reconciliation of the general ledger accounts with inventory ledgers and modules, ensuring accuracy in inventory valuations and financial statements.

Reporting and Process Improvement

  • Prepare and distribute regular inventory and cost accounting reports to senior management, supporting month-end and year-end closing activities.
  • Identify opportunities for process improvements in inventory and cost accounting activities to enhance efficiency and accuracy.
  • Implement best practices for data integrity and accuracy in inventory and cost accounting records.

Collaboration and Promotion

  • Work with Global Process Owners to design and integrate controls into end-to-end processes, and collaborate with GBS Managers, Team Leaders, and Local/Cluster Organizations to develop and execute remediation plans.
  • Promote the importance of audit activities and represent the organization to external auditors and internal partners, ensuring the effective implementation of mitigation plans.

Job requirements:

- Experience in external and internal auditing, compliance, finance process improvements, and inventory controlling;

- Strong background in general ledger processes and international accounting and auditing standards;

- Experience in the retail or fashion industries is preferred;

- Proficiency in Portuguese (native), English (advanced), and Spanish (advanced) is essential;

This role requires a strategic thinker with a strong analytical mindset, capable of working effectively with both global and local teams to drive financial performance and operational efficiency.

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