Project Assistant

**Background**
**Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and**inspiring stories.**
The Brazilian government, through South-South cooperation, seeks to contribute to improving sustainable development indicators in countries on the American, African and Asian continents. To this end, it has signed cooperation agreements that allow the transfer of technology and knowledge, the sharing of experiences and good practices in public policies with a view to developing individual and institutional capabilities in partner countries.
The Brazilian Cooperation Agency (ABC) is the sector responsible within the Ministry of Foreign Affairs for planning, negotiation, preparation, implementation, execution, monitoring and evaluation of South-South technical cooperation initiatives undertaken by the Brazilian Government. To fulfill its duties, and due to the intensification of its activities, ABC counts on the technical support of professionals qualified in project management developed in various areas, such as agriculture, health, social development, labor, public administration, culture, economy, transport, among others, as well as professionals with an administrative, financial and managerial profile.
It is worth noting that Brazilian South-South cooperation (CSS) actions seek alignment with the country's national development policies, as well as aiming to achieve sustainable development objectives - United Nations 2030 Agenda. In this context, the Brazilian CSS is focused on actions in the areas of education, health and agriculture and others, such as public financial and banking administration, medicine production, urban development, professional training. The multidimensionality of the action is sought, within the demands of the partners. The Brazilian experience is a reference for cooperating countries. The diversity of realities that Brazil presents facilitates the establishment of a dialogue close to the realities of different countries.
UNDP implements, in partnership with the Brazilian Cooperation Agency the following SSC Projects: BRA/20/026, BRA/09/008, BRA/12/002, BRA13/008, BRA/18/026, BRA/17/025, and DAS/OIT
**Scope of Work**
**Duties and Responsibilities**
1) Provides administrative support to the SSC projects focusing on the achievement of the following results:
- Ensuring proper support for learning activities and performance management;
- Support the preparation and update of project work plans, budgets and briefs and other documents as necessary.
2) Support projects monitoring activities:
- Maintain up-to-date files and records of project documentation;
- Provide logístical support for Project Board meetings, workshops, and other meetings as tasked by the project manager, including the preparation of meeting minutes;
- Support the timely preparation and submission of progress reports, project reviews, financial reports, audit reports, programme evaluations, and any other required project reports;
- Assist in projects financial resources management, human Resources Management, efficient procurement, and logístical services;
- Support forward-looking information and communication management.
3) Perform administrative tasks related to projects implementation:
- Register of goods receipt in Quantum and undertake other project related Quantum transactions;
- Process travel arrangements related to projects;
- Creation of requisitions in Quantum for projects;
- Articulate and follow-up, daily, with project partners and donors, to support smooth implementation of project, including other UN Agencies and UNDP Country Offices.
4) Support the formulation and implementation of South-South and Triangular Cooperation Programme Activities and Strategies:
- Support the preparation of documents, as PRODOC, Agreements, Due Dilligence, work plan, etc;
- Support the preparation of general review and substantive review of the projects.
5) Supports knowledge building and knowledge sharing in the CO and assigned project focusing on achievement results:
- Participation in the training for the operations/projects staff on programme;
- Contributions to knowledge networks and communities of practice. The key results will support the efficiency and effectiveness in the implementation of the projects, in accordance with UNDP policies and procedures and donor requirements;
The incumbent performs other duties within their functional profile as deemed necessary for the eff

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