Administrative Intern

**Posting Date**:17 Sept 2025**City**:Rio de Janeiro**Location**:Rio de Janeiro, Brazil**Contract Type**:Internship**Division**:**Level of experience**:Intern- RINA is currently recruiting for a **Administrative Intern** to join its office in **Rio de Janeiro, RJ**within the Division.**Mission**Development and improvement of management tools, and support for project management activities.- #LI-AM2**Key Accountabilities**Contract Management Support**: Assist in the administration of contracts, ensuring that contractual obligations are monitored and fulfilled, with a focus on the company’s strategic activities.-**PPE Control and Distribution**: Support the management of Personal Protective Equipment (PPE), organizing inventory, distribution, and control, as well as maintaining records in accordance with safety regulations.-**Airport Accreditation**: Assist in the accreditation process for airport access, ensuring compliance with regulatory requirements.-**PRESTSERV and SISPAT Registration**: Collaborate in updating and maintaining records in systems such as PRESTSERV and SISPAT, ensuring proper control of supplier and employee information.-**Training and Certificate Control**: Support the organization and tracking of mandatory training, assisting in the issuance of certificates and monitoring of deadlines.-**Equipment Management Support**: Assist in the organization and control of notebooks and other equipment for new employees, ensuring proper delivery and maintaining accurate records.-**Petrobras Requests**: Support the management of specific client requests, such as those from Petrobras, assisting in communication and ensuring deadlines and requirements are met.-**Project Management Support**: Provide administrative support to the project management team, assisting in schedule organization, deadline control, and activity tracking.**Qualifications**Currently pursuing a bachelor’s degree in Business Administration or Engineering (expected graduation in 2027)-Intermediate English-Knowledge of Microsoft Office-Knowledge of Power BI (desirable)-Proactive, organized, and good communication skills-Availability to work as an intern for 6 hours per day**Competencies**- MAKE EFFECTIVE DECISIONS - Structure activities according to priorities, actions, resources and constraint- ADDRESS THE WAY - Have a big picture of different situations and reinterpret it in a perspective way- MANAGE EMOTIONS - Recognise one's and other's emotions and express and regulate one's reactions- CLIENT INTIMACY - Embrace internal and external client needs, expectations, and requirements to ensure maximum satisfaction- EARN TRUST - Take everyone's opinion into account and remain open to diversity- PROMOTE SUSTAINABLE DEVELOPMENT - Promote commitment by keeping promises as a Role Model- THINK FORWARD - Capitalise on experiences and translate them into action plans for the future- PIONEER CHANGE - Actively embrace change and benefit from the new circumstances- BUILD NETWORK - Forge trust relationships, across departments, and outside the organization- RINA is a multinational company providing a wide range of services in the energy, marine, certification, infrastructure & mobility, industry, research & development sectors. Our business model covers the full process of project development, from concept to completion.- At RINA, we endeavor to create a work environment where every single person is valued and encouraged to develop new ideas. We provide equal employment opportunities and are committed to creating a workplace where everyone feels respected and safe from discrimination or harassment of any kind. We are also compliant to the Italian Law n. 68/99._