Facilities Manager

**Facilities Manager**
**Job #**:
- req32843
**Organization**:
- World Bank
**Sector**:
- Facilities Management
**Grade**:
- GF
**Term Duration**:
- 3 years 0 months
**Recruitment Type**:
- Local Recruitment
**Location**:
- Brasilia,Brazil
**Required Language(s)**:
- English & Portuguese mandatory, Spanish is a plus
**Preferred Language(s)**:
**Closing Date**:
- 5/5/2025 (MM/DD/YYYY) at 11:59pm UTC
**Description**
**Global Corporate Solutions and Corporate Real Estate**
Reporting directly to the Managing Director and Chief Administration Officer (MDCAO), Global Corporate Solutions (GCS) brings together the functions of Corporate Security, Corporate Real Estate, Corporate Services (such as shared services, food services, printing, travel, conferences, and translation and interpretation), and Global Business Centers.
GCS's Corporate Real Estate (GCSCR) division plays a crucial role in supporting WBG legal entities (IBRD, IDA, MIGA, and ICSID) by sourcing, developing and operating real estate worldwide. GCSCR's primary purpose is to create safe, cost effective, sustainable, and functional real estate solutions, enabling business units to perform their work program in line with the WBG's mission to create a world free of poverty on a livable planet.
To achieve its purpose, GCSCR led by the Senior Manager, is structured into three divisions: (i) HQ Real Estate Development and Management (GCSHQ), which covers facilities based in Washington, DC, (ii) International Real Estate (GCSIR), responsible for facilities located overseas, and (iii) Corporate Real Estate Center of Excellence (CoE) which serves as a central hub of expertise driving operational excellence, enhancing efficiency, and ensuring the successful execution of initiatives. GCSCR comprises approximately 100 staff, leverages over 500 contractors, and manages an annual facilities capital investment plan of about $155 million globally. GCSCR works closely with the Regions on the Bank's more than 190 locations.
GCSIR comprises two sub-units: (i) International Real Estate Development (GCSID) and, (ii) International Facilities Management (GCSIF). The Facilities Manager position falls in GCSIF.
**Job Summary**
This assignment will be initially focused on managing facilities operations at, but not necessarily limited to, the World Bank's office in Brasilia, Brazil and South America. Changes or additions to this assignment can be implemented during the initial term or occasional extensions.
The incumbent will report to the Real Estate Portfolio Lead, Global Corporate Solutions, and will be a key member of the GCSIF team.
The position responsibilities include management and oversight of operations and maintenance of the buildings in the portfolio, including, but not limited to, housekeeping, maintenance, electrical and mechanical engineering systems, and landscaping.
**Duties and Responsibilities**
- Manage both in house and outsourced technical, maintenance and cleaning contracted vendors, which will provide and coordinate all facilities requirements of the building, including housekeeping, landscape maintenance, Bank-owned equipment repair, as well as power, water and waste management.
- Ensure all Bank-owned building infrastructure equipment is maintained per the recommended Planned Preventative Maintenance (PPM) schedules detailed in GCSIR's International Facilities Manual, and in accordance with manufacturers' recommendations for all Bank-owned and installed equipment. This includes, for example, UPSs, HVAC systems, elevators, generators, electrical, voltage stabilizers, plumbing, fire detection/alarm/suppression systems, security and access control equipment.
- Report all readings and other data monthly on a shared drive for oversight and recommendations by the GCSIF Senior Program Manager, and for inclusion in the Annual Facilities Management Report.
- Manage and deliver on the WBG Sustainability reporting program.
- Develop technical and statement of work specifications for contracted building and equipment maintenance services and participate in the evaluation and selection of bidders, e.g. responding to bidder's questions on Requests for information, Requests for Proposal, or other contract bidding processes as needed.
- Work closely with the Real Estate Portfolio Lead to report on monthly expenses, variances (budget vs. actuals). As required, attend and report at office management meetings.
- Schedule and oversee contracted vendors in the coordination of multiple engineering operations, inspections, and preventative maintenance and fire/life safety programs. Inform and ensure security coverage in the compound and building areas scheduled for weekend work. Check on weekend work as needed.
- Review all contractor invoices and recommend for payment. Submit accruals to accounting for delivered but unpaid works.
- Develop annual building management budget estimates with the Senior Real Estate Portfolio Lead.
- Oversee the Helpdes

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