Clinical Trial Coordinator

Job Description Under the oversight of the line‑manager, this role is responsible for comprehensive trial and site administration and involves preparing, collating, distributing and archiving clinical documents. The CTC supports clinical supply & non‑clinical supply management and ensures timely maintenance of tracking and reporting tools, as applicable. The role is critical to meeting planned Site Ready dates, including assisting finance/budgeting representatives in managing CTRAs and payments. The role will collaborate closely at the local level with COM, CRM, and CRA. Responsibilities include, but are not limited to: Trial and site administration: Track (e.g. essential documents) Ensure collation and distribution of study tools and documents Update clinical trial databases (CTMS) and trackers Document management: Prepare documents and correspondence Collate, distribute/ship, and archive clinical documents, e.g. eTMF Assist with eTMF reconciliation Execute eTMF Quality Control Plan Prepare Investigator trial file binders Obtain translations of documents Budgeting, Agreement and Payments: Collaborate with finance/budgeting representatives for: Develop, control, update and close‑out country and site budgets (including Split site budget) Develop, negotiate, approve and maintain contracts (e.g. CTRAs) Track and report contract negotiations Update and maintain contract templates (in cooperation with Legal Department) Calculate and execute payments (to investigators, vendors, grants) Ensure adherence to financial and compliance procedures Monitor and track adherence and disclosures Maintain tracking tools Obtain and process FCPA documentation in a timely manner Main requirements Bachelor’s Degree; Fluent in Portuguese and business proficient in English (verbal and written) and excellent communication skills; Good understanding of Global, Country/Regional Clinical Research Guidelines and ability to work within these guidelines; Hands on knowledge of Good Documentation Practices; Good Information Technology skills. Strong Microsoft Excel skills required; International Conference on Harmonisation Good Clinical Practice Knowledge appropriate to role; Excellent negotiation skills; Effective time management, organizational and interpersonal skills, conflict management; Effective communication with external customers; High sense of accountability / urgency. Ability to set priorities and handle multiple tasks simultaneously in a changing environment; Works effectively in a matrix multicultural environment. Ability to establish and maintain culturally sensitive working relationships; Demonstrates commitment to Customer focus, both internally and externally; Able to work independently. #ClinicalTrialsBR Required Skills: Accountability, Analytical Problem Solving, Clinical Information Systems, Clinical Site Management, Clinical Trial Compliance, Clinical Trial Documentation, Clinical Trial Management, Clinical Trials, Clinical Trials Monitoring, Clinical Trials Operations, Clinical Trial Support, Contract Management, Contract Negotiations, Data Analysis, Document Management, Project Management, Regulatory Compliance, Supply Management Preferred Skills: Current Employees apply HERE; Current Contingent Workers apply HERE Employee Status: Regular Relocation: No relocation VISA Sponsorship: No Travel Requirements: No Travel Required Flexible Work Arrangements: Hybrid Shift: Not Indicated Valid Driving License: No Hazardous Material(s): no Job Posting End Date: 11/11/2025 *A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date. #J-18808-Ljbffr