Team Assistant

**Job #**:
- req29911**Organization**:
- World Bank**Sector**:
- Administration/Office Support**Grade**:
- GB**Term Duration**:
- 3 years 0 months**Recruitment Type**:
- Local Recruitment**Location**:
- Brasilia,Brazil**Required Language(s)**:
- English, Portuguese**Preferred Language(s)**:
**Closing Date**:
- 10/28/2024 (MM/DD/YYYY) at 11:59pm UTC**Description**
**Unit Context**:
Brazil experienced an economic rebound in recent years, following a financial crisis in and the COVID-19 pandemic in 2020. Growth in has reached about 2.5-3.0 percent per annum, driven mostly by agriculture as well as household and government consumption. Brazil's growth is expected to hover around 2.0 percent in the next few years.
From , Brazil's poverty rate was cut in half (with 27 million Brazilians lifted out of poverty), due to strong growth, increased labor formalization, and the expansion of social policies (including especially Brazil's flagship Bolsa Familia program), but it stagnated with the 2014 financial crisis at about one-quarter of the population, where it remains today. Nearly half of Brazil's children, the country's future workforce, are now growing up in poor households.
Brazil also faces significant climate change impacts, as changing temperature and rainfall patterns result in reduced water availability and extended droughts. Continued deforestation remains a matter of urgency, as it is the main source of greenhouse (GHG) emissions in Brazil. Strengthening resilience to climate change and protection of natural assets is essential for environmentally-sustainable economic growth.
The IBRD program in Brazil currently has about 40 active operations and another 40 under preparation. The Brasilia Country Office has about 100 regular staff, of which about a dozen are internationally recruited. Lending is expected to exceed $3b per annum over the coming years, with about two-thirds of loans extended directly to subnational entites (the 26 states, a half-dozen larger municipalities, and a range of domestic development banks) that are able to borrow from IBRD directly when the federal government agrees to provide IBRD with a repayment guarantee.
**Role & Responsibilities**:
Provide comprehensive administrative assistance to the Senior Administrative Officer. The Team Assistant will assume primary responsibility for organizing and coordinating the workflow of messengers and drivers under Senior AO supervision.
- **Coordinating general office administration**: help oversee delegated activities of the unit. Work program is determined by the Unit's business needs and the Senior AO's own work program requirements. The TA will contribute to the smooth operation of the office administration work and related systems by assuming responsibility for organizing and coordinating workflow in order to better meet the clients' demands.
The TA should also establish effective working relationships with counterparts in other Bank units, actively fostering open communication and a teamwork environment to ensure smooth operation of ongoing office administrative functions including, space, equipment, working environment and information retrieval systems. Actively foster cooperation and teamwork through effective delegation and regular discussion and review of issues with staff.
- **Record keeping and guidelines update**: Provide assistance on record keeping, making sure it is organized and up to date. Review and maintain local guidelines ensuring they are up to date and according to WBG rules and policies.
- **Coordinate CMU Admin Procurement, Contracts, Processes and Purchases**: Ensure provision of specialized support (e.g., database management, knowledge management, task management, major event/course planning, etc.); coordinate local office administrative requests, monitor budget related to administrative contracts, provide market researches and purchase items.
- **Monitor Facilities Management Services and Security for Brazil CMU**: Assist Senior Admin Officer on monitoring and ensuring quality of all third party services hired.
- **IRS Relocation Processes for Brazil CMU and General Foreign affairs support**: Support relocating staff and families, in coordination with Global Mobility & Relocation Services and Senior Administrative Officer; establish contact with third-party vendor, so called Destination Services Provider (DSP), to provide IRS with on-the-ground relocation support customized to their needs; feed and update Global Mobility Portal for IRS to get acquainted with their new duty station; establish contact with local lawyer on housing rental contracts for expatriate staff; liaise with WBG Security Specialist and UNDSS for the Residential Security Survey prior to house clearance. Give support to demands with consular matters, Foreign Affairs guidance and procedures.
- **Provide other administrative support as needed**: Ensure adaptability to an ever changing environment w

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