Ariba & Legal Documentation Support

Contract : 12 months with possible extension Overview Join KellyOCG as an Ariba & Legal Documentation Support Specialist, where you'll play a pivotal role in managing procurement and legal documentation activities through the Ariba platform. If you are detail-oriented and proactive, this remote LATAM opportunity will allow you to support smooth purchasing operations and the effective handling of legal contracts, ensuring compliance and efficiency throughout our organization. Key Responsibilities Ariba Procurement Support: Manage RA-PAY processes for Consultants, MoH Fees, Other payments, and aCREW within the Ariba system. Assist in the creation, processing, and tracking of purchase requests and orders. Help users navigate the Ariba platform, provide troubleshooting, and respond to inquiries. Ensure procurement documents are complete, accurate, and compliant with company policies. Coordinate with suppliers, internal stakeholders, and procurement colleagues for timely and correct order fulfillment. Maintain and update procurement records and related data in Ariba. Reference and utilize "VOLUMEN Servicios" spreadsheet for accurate service details. Notify points of contact regarding approvals and any inconsistencies. Review and register invoices for accuracy. Create payment requests in EMP, register payment dates, and upload proof of payment. Send email communication to requesters for aCREW answers; close positions in the aCREW system. Legal Documentation Support: Assist with the preparation, review, organization, and management of legal documents such as contracts, agreements, amendments, and confidentiality agreements. Support the reception of physical and electronic legal files. Send emails to local teams to inform them of the arrival of new documents and update the repository accordingly. Make documentation information available and update the repository with arrival TN, date, country of destination, location, codes, description, manufacturers, document type, apostilled or not, translated or not, and number of copies; keep all details up to date. Track contract statuses, deadlines, renewals, and ensure proper execution and filing in accordance with company procedures. Coordinate with legal, compliance, and business teams to gather necessary information and ensure documentation accuracy. Help communicate contract requirements, obligations, and timelines to relevant stakeholders. Maintain contract databases and support document management systems for legal documentation. Manage the shipping of legal documentation to other countries and confirm document arrivals. Expiration management: Eliminate expired documents both from storage and the code database to keep the repository current and compliant. Compliance & Process Improvement: Monitor adherence to procurement and legal processes, escalating issues when needed. Identify and suggest improvements to documentation, workflow, and compliance procedures. Requirements Degree in Business Administration, Law, Procurement, or related field. Prior experience or keen interest in procurement operations and/or legal documentation management. Familiarity with Ariba or other procurement/e-sourcing platforms is preferred. Excellent attention to detail and organizational skills. Strong written and verbal communication skills. Ability to work collaboratively with cross-functional teams. Proficiency in MS Office and document management tools. Nice to Have Experience working in corporate legal or procurement teams. Knowledge of contract lifecycle management systems. Understanding of compliance requirements in procurement and legal documentation. Additional language skills. Why KellyOCG? Be part of a globally recognized company with a culture of integrity, collaboration, and continuous improvement. You'll have opportunities for professional development and growth while contributing directly to the success of our procurement and legal operations. Apply Now Apply now to join our team and make an impact Seniority Level Associate Employment Type Full-time Job Function Administrative Industries Pharmaceutical Manufacturing #J-18808-Ljbffr